Slavia E. Montano
Vistabella,San Fernando
Summary
Assist others while challenging and expanding my knowledge and understanding of the tasks at hand.
- Versatile administrator opening to learning with extensive experience of MS Office
- Native Language: English
- Objective: Assist others while challenging and expanding my knowledge and understanding of the tasks at hand.
Overview
15
15
years of professional experience
Work History
Supervisor - Administration Department (Engineering)
Junior Sammy Contractors Limited
Claxton Bay, Trinidad and Tobago
04.2023 - Current
- Oversee daily duties of employees to ensure that quality standards are being met and proper procedures are being followed
- Give guidance to employees in handling errors, problems, complaints and/or disputes
- Coordinate work schedules and duty assignments for upcoming tenders and client contracts
- Perform employee evaluations and make recommendations on personnel actions, such as promotions or firing
- Prepare and manage reports, manuals, correspondence and other documents using a database or word processing
- Review records and reports relevant to payroll, production and other workplace activities for monitoring employee activities and evaluating performance
- Implement company or departmental policies, procedures and quality/service standards
- Maintain records, including inventory, personnel, procedures and quality/service standards
Cost and Documents Administrator
Junior Sammy Contractors Limited
Claxton Bay, Trinidad and Tobago
02.2022 - Current
Assistant to the President
Junior Sammy Contractors Limited
Claxton Bay, Trinidad and Tobago
02.2022 - Current
- Review material orders and deliverables against Sub-Contractor invoices
- Support Document Control as required
- Facilitate and conduct assignments given by management
- Provide information for Litigation to company Lawyers
- Tracking Internal Inventory for Quarry (Sammy's Minerals Limited)
- Preparing internal and external reports using Microsoft Office & Adobe
- Track and update management on the status of Invoices generated for clients
- Provide administrative support for Procurement department as per direction of management
- Contract Administration
- Review Interim Payment Certificates, generate client invoices for group of companies
- Assist with documentation for costing analysis
- Provide administrative support to engineers on site, upon request from management
- Coordinate financial documents needed to execute contract payments from clients (VOWDS, IPC's, Bonds)
- Professionally represent the company president when greeting guests, reviewing correspondence and responding to inquiries made to the president
- Develop itineraries and agendas
- Complete special projects as assigned by president
- May include creative problem solving, working with multiple company departments and company research
- Maintain effective daily operations and make suggestions for process improvements when necessary
Procurement Clerk & Administrative Relief
Junior Sammy Contractors Limited
Claxton Bay, Trinidad and Tobago
01.2020 - 01.2022
- Review and take Requisitions to management for approval
- Generate Purchase Orders (using Peach Tree Software)
- Follow up with Accounts concerning supplier payments
- Communicate with project managers and site to ensure material is delivered
- Filing hard copies of documents
- Updating softcopy filing system
- Maintaining systems to locate prices, quotes and invoices
- Negotiates with vendors to obtain reasonable and favorable quotes
- Generate Expense reports upon request from management
- Assist President and Management with administration
- Data entering
- Formulate Excel Spreadsheets
- Example: Purchase Orders against Invoices, Invoices against payments, Material Requests against Delivery Dates/Notes
Assistant Document Control for Ni-Quan GTL Project
Junior Sammy Contractors Limited
Claxton Bay, Trinidad and Tobago
01.2018 - 01.2020
- Creating Templates for future use
- Numbering & identification of documents
- Quality & compliance checks on documents
- Filing and organization of documents (both electronic and / or hardcopies
- Control over documentation modification, distribution, issuance (as per procedure) during its whole lifecycle
- Maintenance of a list (register) of applicable documents
- Distribution of documents to relevant people
- Progress reporting on documents status / maintaining KPIs (Key Performance Indicators)
Tenders & Contracts Administrator
General Earth Movers Limited
San Fernando, Trinidad and Tobago
01.2017 - 01.2018
- Compiled and assisted Engineers with Tenders for the following: NIDCO, NIPDEC, NGC, Petrotrin, SWRHA, Ministry of Works and Transport
- Generated invoices based on company rates
- Managed all correspondences for projects
- Document control for projects
- Ensuring softcopy filing system was updated regularly
- Filing
- Generating reports for executives and engineers upon request
- Took minutes for meetings
Administrative Assistant (Position Resigned)
Southern Medical Clinic
San Fernando, Trinidad and Tobago
01.2017 - 12.2017
- Worked the front desk
- Organized the schedule for each doctor at the clinic
- Assist with filing and data entry
- Answered all calls for the respective department
- Dealt with customer service (face to face, telephone and emails for respective department)
- Responsible for booking appointments for doctors within department
- Assisted executives and supervisors with projects if need be
Administrative Assistant and Receptionist
General Earth Movers Limited
San Fernando, Trinidad and Tobago
01.2015 - 12.2016
- Worked the front desk
- Greeted customers and clients
- Assisted with filing and data entry
- Answered all calls for the company and transferred accordingly
- Dealt with customer service
Assistant
SESL Limited
San Fernando, Trinidad and Tobago
01.2011 - 12.2012
- Assisted with errands
- Filing
- Took minutes at meetings
- Prepared reports
- Answered calls and took messages on behalf of executives
Apprentice
Pronto Print Limited
Vistabella, Trinidad and Tobago
01.2010 - 12.2010
- Worked in Printing Department
- Assisted with hands on / manual work
Retail Sales
La Vie 3:16 Clothing Store
Gulf View, Trinidad and Tobago
01.2014 - 12.2014
- Dealt with customer sales
- Assisted with restock and inventory tasks
- Assisted with store maintenance
Education
Diploma in Management for Administrative Professionals -
UWI Roytec
01.2021
Certificate Quantity Surveying -
School of Higher Education Ltd (SHEL)
05.2024
Professional Certificate in Events Management -
UWI Arthur Lok Jack Global School of Business
01.2021
Certificate in Project Management for Business Professionals -
SBCS - Global Learning Institute
01.2019
Completed 5 C.A.P.E subjects - Geography, Environmental Science, Literature, Caribbean Studies, Communication Studies
Holy Faith Convent
01.2011
Completed 9 C.X.C subjects - Mathematics, English A, English B, French, History, Social Studies, Chemistry, Biology, Geography
Holy Faith Convent
01.2009
Skills
- Proficient with Windows
- Proficient with Apple software
- Proficient with Adobe Illustrator
- Proficient with Adobe Acrobat
- Proficient with Peach Tree
- Proficient in Microsoft Word
- Proficient in Microsoft Excel
- Proficient in Power Point
- Proficient in Publisher
- Public Speaking
- Coordinating events
References
- Mr. Lance Smith, General Manager, SESL Limited, 2-8 Riverside Drive, San Fernando, (868) 657-2080/(868) 724-7907
- Mr. Giddeon Dabadeen, Project Engineer, General Earth Movers, 6 Purcell Street, San Fernando, (868) 657-3880/ (868) 681-8470
- Mr. Hugh Murphy, President, Jr. Sammy Contractors Limited, Sum Sum Hill, Claxton Bay, (868) 659-3388/ (868) 682-1810
Hobbies and Interests
- Outdoor activities
- Cooking
- Art
- Volunteering and Community Service
- Fashion
Activities
- Participated in San Fernando Clean Up Day (2017)
- At home organic fruit and vegetable farmer (2012-present)
- Member of Holy Faith Convent Couva Scrabble Club (2008-2011)
- Placed 10th in First Citizen Annual Scrabble Tournament (2005)
Timeline
Supervisor - Administration Department (Engineering)
Junior Sammy Contractors Limited
04.2023 - Current
Cost and Documents Administrator
Junior Sammy Contractors Limited
02.2022 - Current
Assistant to the President
Junior Sammy Contractors Limited
02.2022 - Current
Procurement Clerk & Administrative Relief
Junior Sammy Contractors Limited
01.2020 - 01.2022
Assistant Document Control for Ni-Quan GTL Project
Junior Sammy Contractors Limited
01.2018 - 01.2020
Tenders & Contracts Administrator
General Earth Movers Limited
01.2017 - 01.2018
Administrative Assistant (Position Resigned)
Southern Medical Clinic
01.2017 - 12.2017
Administrative Assistant and Receptionist
General Earth Movers Limited
01.2015 - 12.2016
Retail Sales
La Vie 3:16 Clothing Store
01.2014 - 12.2014
Assistant
SESL Limited
01.2011 - 12.2012
Apprentice
Pronto Print Limited
01.2010 - 12.2010
Diploma in Management for Administrative Professionals -
UWI Roytec
Certificate Quantity Surveying -
School of Higher Education Ltd (SHEL)
Professional Certificate in Events Management -
UWI Arthur Lok Jack Global School of Business
Certificate in Project Management for Business Professionals -
SBCS - Global Learning Institute
Completed 5 C.A.P.E subjects - Geography, Environmental Science, Literature, Caribbean Studies, Communication Studies
Holy Faith Convent
Completed 9 C.X.C subjects - Mathematics, English A, English B, French, History, Social Studies, Chemistry, Biology, Geography
Holy Faith Convent