Angela Khadoo-Seeram
Arima
Summary
Experienced Administrative Professional with 10+ years experience at prioritizing and completing multiple tasks simultaneously. Specializes in providing administrative support to Executives in high pressure environments enhancing efficiency. Committed to delivering high-quality results with little or no supervision. Energetic, organized, and professional approach ensures efficient operations and contributes to team success.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Executive Secretary
Commissioning Unit - New Central Block POSGH
07.2023 - Current
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Organized and updated schedules for executives.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Maintained strict confidentiality in all aspects of personal, financial, and corporate information.
- Served as a liaison between executives, staff members, clients, and stakeholders to maintain effective communication channels.
- Handled confidential information in professional manner.
- Streamlined office operations for optimal efficiency by implementing effective filing systems and organizational tools.
- Worked with senior management to initiate new projects and assist in various processes.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Handled logistics, catering, agendas and arrangements for meetings and event planning for Executive Management.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Took notes and dictation at meetings.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Assisted in preparation of financial reports, budgeting and forecasting for executive office.
- Demonstrated flexibility adapting quickly when new tasks or responsibilities arose, maintaining a high level of performance under pressure.
- Liaised with IT department to resolve technical issues, minimizing downtime for executives.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Passionate about learning and committed to continual improvement.
- Managed time efficiently in order to complete all tasks within deadlines.
- Organized and detail-oriented with a strong work ethic.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
Administrative Assistant
Hospital Administrator Office POSGH
08.2009 - Current
- Manage reception area, including greeting visitors and responding to telephone and in-person requests for information
- Log incoming & outgoing correspondence
- Electronic input/update of data/confidential patient information
- Liaise with suppliers concerning MRI ‘s for patients
- Legal Letters
- Response letters to (TTPS etc.) concerning patients admitted to hospital
- Respond to Ministry of Health for Medical Board Examinations
- Liaise with Heads of Departments with regard to confidential patient information etc
- Drafted meeting agenda, supplied advance materials and executed follow-up for meetings
- Designed electronic file systems and maintain electronic & paper files
- Wrote reports and correspondence from dictation and hand written notes
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Facilitated collaboration within team by organizing regular meetings and tracking project progress.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Maintained inventory of office supplies and placed orders.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Self-motivated, with a strong sense of personal responsibility.
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Excellent communication skills, both verbal and written.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Managed time efficiently in order to complete all tasks within deadlines.
- Organized and detail-oriented with a strong work ethic.
Clerk 1
Logistics - Medical Stores Department POSGH
11.2017 - 04.2018
- Conduct Stock Inventory of Medical supplies
- Complete medical stock requisition forms for both Nipdec –C40 items & Suppliers
- Complete audit for end of fiscal year to submit to accounts payables
- Liaise with suppliers for delivery of consumables
- Issue stock
Clerk 1
Logistics - Medical Stores Department SAH
06.2015 - 11.2017
- Conduct Stock Inventory of Medical supplies
- Complete medical stock requisition forms for both Nipdec –C40 items & Suppliers
- Complete audit for end of fiscal year to submit to accounts payables
- Liaise with suppliers for delivery of consumables
- Issue stock to wards & departments
- Liaise with departments for monthly requisitions etc
- Supported administrative staff with timely completion of daily tasks, ensuring smooth office operations.
- Ensured confidentiality of sensitive documents through proper storage methods and restricted access control implementation.
- Provided quality clerical support through data entry, document management, email correspondence, and overseeing operation of office equipment.
- Maintained a professional atmosphere within the office setting through effective communication skills and polished presentation abilities.
Secretary
Human Resource Accounts Representative SAH
01.2015 - 06.2015
- Log incoming & outgoing correspondence
- Job Letters
- Folio correspondence
- Take minutes for meetings etc
Education
Foundation Diploma - Business Management
Sital College of Tertiary Education
Tacarigua 01-2017
Associate of Arts - Business Administration
Sital College of Tertiary Education
Tacarigua 01-2018
Bachelor of Arts - Business Administration And Management
University of Hertfordshire
London 04-2022
MBA - Business Administration
University of Bedfordshire
London 01-2025
Skills
- Microsoft Office Proficiency
- File Management
- Documentation & Reporting
- Exceptional Organization
- Meeting Planning / Coordination
- Minute Taking
Certification
- Microsoft Office / Computer Literacy - NESC Institute
- Front Office Level 2 - National Training Agency
- Human Resources Management - School of Practical Accounting
- Health & Safety - School of Practical Accounting
References
- Karlene Craig, Human Resource Assistant SJMC, NWRHA, 1-868-793-8648
- Sandra Fernandez, Hospital Administrator POSGH, NWRHA, 1-868-748-4347
Timeline
Executive Secretary
Commissioning Unit - New Central Block POSGH
07.2023 - Current
Clerk 1
Logistics - Medical Stores Department POSGH
11.2017 - 04.2018
Clerk 1
Logistics - Medical Stores Department SAH
06.2015 - 11.2017
Secretary
Human Resource Accounts Representative SAH
01.2015 - 06.2015
Administrative Assistant
Hospital Administrator Office POSGH
08.2009 - Current
Foundation Diploma - Business Management
Sital College of Tertiary Education
Associate of Arts - Business Administration
Sital College of Tertiary Education
Bachelor of Arts - Business Administration And Management
University of Hertfordshire
MBA - Business Administration
University of Bedfordshire
Similar Profiles
TANIYA SINGHATANIYA SINGHA
Gr-II Staff Nurse at Chandi Doulatabad Block Public Health UnitGr-II Staff Nurse at Chandi Doulatabad Block Public Health Unit
Lance WinterLance Winter
Travelling SEA at -Travelling SEA at -
Paula Andra MateiPaula Andra Matei
Maternity leave at -Maternity leave at -