Ayanna Bowman
Bank Village, Carapichaima,
Summary
Experienced administrative professional prepared for this role with strong background in office management, scheduling, and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Team collaboration and adaptability to changing needs drive consistent achievement of organizational goals. Known for reliability and fostering positive work environment.
Overview
25
25
years of professional experience
Work History
Executive AdminAssistant to Snr Operation Manager
Coosal's Construction Company
05.2024 - Current
- Collaborated with cross-functional teams to streamline communication and workflow efficiency.
- Developed familiarity with industry-specific software tools to enhance productivity.
- Provided administrative support, managing schedules and organizing meetings for team effectiveness.
- Adapted quickly to new challenges, demonstrating flexibility in handling diverse responsibilities.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Maintained inventory of office supplies and placed orders.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Prepared documents and minute reports for internal/ external meetings and presentations.
Assistant Project Manager
ZION LION Designs
10.2006 - Current
- Coordinated project schedules and resources to ensure timely completion of deliverables.
- Implemented process improvements that enhanced team productivity and streamlined workflows.
- Assisted in managing communication, ensuring alignment on project objectives.
- Developed comprehensive project documentation, including status reports and risk assessments.
- Managed subcontractor relationships effectively to ensure quality workmanship within deadlines and budgets.
- Planned, monitored and analyzed project costs to meet financial goals.
Purchasing/ Payables Assistant
Cretelife Project Management Ltd. / R.K Concrete
07.2023 - 12.2023
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Issued purchase orders to suppliers and manufacturers while ensuring compliance with company standards.
- Researched vendors, tracked orders, and maintained up-to-date product databases.
- Coordinated with departments to align product purchasing with company needs and industry trends.
- Processed inventory and expense invoices, reconciled supplier disputes, and prepared monthly AP accruals.
Audit/ Accounting Assistant
Jessop and Associates Chartered Accountants
12.2022 - 01.2023
- Entered and verified financial data using specialized accounting software.
- Reviewed and adjusted expense accounts, commissions, and bank records for accuracy.
- Prepared detailed audit schedules by coding and organizing supporting documents.
- Maintained strict confidentiality of sensitive financial data, protecting company integrity and privacy rights of individuals involved.
- Reduced errors in account reconciliation through meticulous attention to detail and thorough review of transactions.
Head Cashier/ Accounting-Admin Assistant
Medway Ltd.
02.2022 - 08.2022
- Processed daily financial transactions, ensuring accurate classification and timely postings.
- Conducted period-end closings and generated comprehensive financial reports.
- Provided clerical support and investigated discrepancies to maintain ledger integrity.
- Handled escalated customer concerns with professionalism and empathy, working diligently toward satisfactory resolutions.
- Collaborated with management to streamline checkout processes, reducing wait times for customers.
- Ensured accuracy in cash handling, minimizing discrepancies and maintaining balanced registers.
Executive/ Admin Assistant
MSS Tech Repairs
10.2020 - 01.2021
- Managed schedules and appointments for the Managing Director, ensuring seamless daily operations.
- Handled collection and reconciliation of sales receipts across multiple locations.
- Maintained a customer database and operated a PBX system to support communications.
- Enhanced customer satisfaction by streamlining communication channels and improving response times.
- Established long-term client relationships through consistent delivery of high-quality products and services.
Admin/ Accounts/ Executive To CEO
Mass Intelligence Unit Security Limited
07.2014 - 08.2017
- Prepared detailed reports on account performance and presented findings to management.
- Conducted thorough account reconciliations, promptly resolving any discrepancies or irregularities identified during the process.
- Recorded accurate and efficient records in customer database.
- Performed effectively in self-directed work environment, managing day-to-day operations and decisions.
- Consulted with businesses to supply accurate product and service information.
- Assisted in payroll processing, expense reporting, and overall administrative operations.
Executive Assistant to the Project Manager
Edge Holdings
03.2000 - 01.2006
- Prepared detailed meeting agendas and minutes, supporting effective decision-making processes.
- Handled confidential and sensitive information with discretion and tact.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Maintained accurate records of payments, account details, and call logs.
- Liaised with clients and managed document retrieval for project compliance.
Education
• Certificate in Construction Project Management
Synergy Training Institute
Vistabella, Trinidad And Tobago09-2023
Certificate in Payroll & Budgeting
Synergy Training Institute
Vistabella, Trinidad And Tobago09-2023
Certificate in Peachtree Accounting
British School of Computing & Commerce
11-2021
Computer Literacy
British School of Computing & Commerce
01-2001
San Fernando Government Secondary
San Fernando, Trinidad And Tobago06-1998
Skills
Executive & Administrative Support
Financial Administration & Accounting Procedures
Purchasing, Inventory & Vendor Management
Scheduling, Travel Coordination & Event Planning
Data Management & Confidential Record Keeping
Effective Communication & Team Collaboration
Problem Solving & Multitasking
Timeline
Executive AdminAssistant to Snr Operation Manager
Coosal's Construction Company
05.2024 - Current
Purchasing/ Payables Assistant
Cretelife Project Management Ltd. / R.K Concrete
07.2023 - 12.2023
Audit/ Accounting Assistant
Jessop and Associates Chartered Accountants
12.2022 - 01.2023
Head Cashier/ Accounting-Admin Assistant
Medway Ltd.
02.2022 - 08.2022
Executive/ Admin Assistant
MSS Tech Repairs
10.2020 - 01.2021
Admin/ Accounts/ Executive To CEO
Mass Intelligence Unit Security Limited
07.2014 - 08.2017
Assistant Project Manager
ZION LION Designs
10.2006 - Current
Executive Assistant to the Project Manager
Edge Holdings
03.2000 - 01.2006
• Certificate in Construction Project Management
Synergy Training Institute
Certificate in Payroll & Budgeting
Synergy Training Institute
Certificate in Peachtree Accounting
British School of Computing & Commerce
Computer Literacy
British School of Computing & Commerce
San Fernando Government Secondary
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