BIMATEE PERSAD-KHAN
Administrative
Summary
Administrative professional with 8+years of experiences with a proven track record in supporting management and operational teams. Skilled in managing clerical tasks including documentation, correspondence, and meeting coordination. Committed to enhancing office efficiency and supporting team goals.
Overview
9
9
years of professional experience
4
4
years of post-secondary education
Work History
Clerk I
The North Regional Health Authority, NWRHA
10.2020 - Current
- Effectively communicated with suppliers to schedule and expedite deliveries
- Implemented effective strategies to resolve shortages of goods in the departments
- Maintaining strict confidentiality, filing sensitive information consistent with record handling and requirements; ensuring that records are updated and accurate
- Executing remarkable leadership skills, liaising with department manager which results in minimized errors and increased productivity levels
- Preparation of annual stock inventory and assisting auditors with stock taking
- Process documentation to accounts department for payments to suppliers
- Preparation of purchase requisitions and and orders
- Matched purchase orders with invoices and recorded necessary information
- Adhere to the OPR policy and guidelines to generate purchase requisition and monthly stock requisition for the department's usage
- Facilitated procurement processes by processing purchase requisitions and coordinating with suppliers and departmental management
- Issuing of goods to relevant department and updating stock cards
Human Resource Clerk 1
North West Regional Health Authority
03.2024 - 04.2024
- Maintaining, creating and updating employee files, leave entitlements and other records
- Filing of strict and confidential documents in the respective files for over 500+ employees
- Reviewing matters concerning medical boarding for employees
- Preparation of various types of letters as related to the employee’s request such as job letters, AFD letters, ESL letters and Approval letters
- Dispatching of relevant documents to the different departments that has to be notified of the employee’s actions
- Confirming of job letters from different financial institutions
- Ensuring personal data, records, procedures and practices are in compliance with the company’s policy and law
- Preforming other duties in relation to employee relations within the organizations
- Effectively worked with HR team members to provide unified support for all HR functions.
- Developed effective communication channels to ensure employees were informed about company policies, procedures, and updates
- Processed and accurately recorded new hires, terminations, transfers and promotions into HRIS.
- Managing a large volume of clerical duties including preparing reports, minutes, memos, and correspondence while resolving issues
Administrative Assistant
Lifestyle Motors Ltd
09.2015 - 10.2020
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Weekly updates of KYC files in accordance to company policy.
- Assisting the CFO and Director with confidential administrative support.
- Effectively manages tasks involving the processing, maintenance,
and updating of manual and electronic correspondence,
documents, databases, and office support. - Responsible for the preparation of several clerical tasks, such as memos, spreadsheets, reports, and letters, while resolving problems and collaborating well with management.
- Managed and maintained company internal inventory supplies.
- Effectively liaise with local and international suppliers to ensure the
company meets its objectives. - Assist management with purchasing of units for stock and compiling shipping documents for clearance.
- Assisting the CFO and Director with confidential administrative support.
- Spearheaded the adoption of new inventory management software, leading to increased efficiency and accuracy in tracking stock movement.
- Completed physical inventory counts each month.
- Handled day-to-day shipping and receiving stock.
- Drafted and managed work and shipping orders, bills of lading, and shipping route materials for accurate and compliant recordkeeping.
- Monitored inventory to maintain sufficient supply levels to meet business and customer needs.
Accounts Clerk
Lifestyle Motors Ltd
07.2016 - 01.2020
- Fostered positive work culture, coordinated team-building activities that improved morale and team cohesion.
- Preparation of quotations, purchase orders and pro forma
- Effectively liaise with local and international suppliers to ensure the company meets its objectives
- Assist management with purchasing of units for stock and compiling shipping documents for clearance
- Preparation of cheques, petty cash vouches, linx and cash payment for accounts department, whiles maintaining the petty cash flow
- Accurately assemble and dispatch daily payments to the relevant banking or insurance institute
- Set up and updated Excel spreadsheets to track financial data.
- Improved invoice processing times with the utilization of accounting software for accurate data entry.
- Provided exceptional customer service to both internal departments and external clients while resolving billing inquiries efficiently.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
Education
Associate of Arts - Human Resource Management, Accounting And Consulting Ltd
Cipriani College of Labor AndCo-Operative Studies
01.2022 - Current
Certificate - Senior Accounting Assistant
IQ Accounting And Consulting Ltd
07.2023 - 10.2023
Certificate - Self - Paced Logistics And Supply Chain
SITAL
04.2022 - 08.2022
Certificate - Computer Literacy , Operations Management, General Management
Synergy Training Institute
03.2022 - 06.2022
Certificate - Peachtree Accounting, Administrative Assistant Accounting, Payroll And Taxation
Administrative Career Training And Recruitment Ag
07.2015 - 03.2016
Barataria North Secondary School
2015
Skills
Administrative support
Microsoft office proficiency
Customer service
Time management
Computer proficiency
File Management
Startegic Planning
Dedicated team player
Complex Problem-solving
Affiliations
Coach Nash
2018
Customer Service Workshop
Must Program
2015-2016
Office Clerk Trainee
Drove sustainability and maintaining an adequate system of accounting
records and a comprehensive set of controls designed to mitigate risk.
Accurately and expeditiously managed general ledgers, payroll
accounting, AP/AR, journal entries, reconciliation, accruals, and fixed
assets while providing a superior level of service and first-rate quality
and accuracy.
Certification
- PROFESSIONAL TRAINING
- Customer Service Workshop - Coach Nash 2018
- National Training Agency - Front Office Level 2
Timeline
Human Resource Clerk 1
North West Regional Health Authority
03.2024 - 04.2024
Certificate - Senior Accounting Assistant
IQ Accounting And Consulting Ltd
07.2023 - 10.2023
Certificate - Self - Paced Logistics And Supply Chain
SITAL
04.2022 - 08.2022
Certificate - Computer Literacy , Operations Management, General Management
Synergy Training Institute
03.2022 - 06.2022
Associate of Arts - Human Resource Management, Accounting And Consulting Ltd
Cipriani College of Labor AndCo-Operative Studies
01.2022 - Current
Clerk I
The North Regional Health Authority, NWRHA
10.2020 - Current
Accounts Clerk
Lifestyle Motors Ltd
07.2016 - 01.2020
Administrative Assistant
Lifestyle Motors Ltd
09.2015 - 10.2020
Certificate - Peachtree Accounting, Administrative Assistant Accounting, Payroll And Taxation
Administrative Career Training And Recruitment Ag
07.2015 - 03.2016
Barataria North Secondary School
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