Christa Campbell-Ramroop

• Provide administrative support to the Centers for Disease Control and Prevention’s Project for the Establishment of an Expanded Caribbean HIV/AIDS Monitoring and Evaluation Unit and the Pan Caribbean Partnership against HIV/AIDS Global Fund Round 9 Grant - Fighting HIV in the Caribbean: A Strategic Regional Approach.

Responsibilities:

• Provide support to the Head of the Monitoring and Evaluation Unit and four technical officers by scheduling and coordinating meetings, appointments, travel logistics, managing deadlines and administrative follow-up on initiatives
• Ensure logistic arrangements and preparation of materials for training workshops conducted locally and overseas
• Facilitate effective communication among the team and other parties internally and externally
• Support CARPHA Logistics Officer with the arrangement of overseas travel for staff
• Record proceedings of meetings, prepare and distribute minutes and other supporting documents as required
• Maintain paper and electronic filing system to facilitate timely location of information
• Provide support to members of the CARPHA Administrative Team in organizing events such as CARPHA’s Annual Health Research Conference and implementing other activities where necessary
• Maintain calendars of internal and external meetings, workshops and events
• Prepare monthly punctuality and attendance reports

Key contributions:

• Provided support to a senior technical officer in developing CARPHA’s new Ethics Unit, assisted in establishing a Research Ethics Committee made up of regional members which reviews approximately 18 protocols per year
• Streamlined preparation for workshops by instituting electronic registration to save time and materials
• Trained new Administrative Assistant and interns during company restructuring to ensure attention to detail and adherence to company policy

• Provided administrative support to the Ministry’s Corporate Communications Unit.

Responsibilities:

• Scheduled and coordinated meetings, commute/travel logistics and the organization of corporate events
• In charge of booking the Ministry’s print, radio and television advertising for mass media campaigns
• In charge of general accounting functions; processed invoices for payment, resolved billing problems, maintained journal of accounts paid
• Assisted in data gathering for Supervisor’s reports
• Maintained electronic and hard copy filing system
• Provided support in maintaining and updating websites
• In charge of handling daily media monitoring reports

Key contribution:

• Formed solid working relationships with media representatives, resulting in the ability to easily troubleshoot and resolve any problems that arose

• Provided discreet secretarial and reception services to a small but busy dental office including maintenance of records of patients, scheduling of patients, maintaining appearance and order of the office and follow-up system.

Responsibilities:

• Managed day-to-day operations of dental office
• Scheduled patients for efficient use of doctor and staff time
• Updated dentists on daily schedule
• Collected payment from patients at the time of treatment
• Made follow-up appointments as needed
• Maintained accurate paper and electronic records and up-to-date patient files
• Monitored inventory and ordered dental supplies as needed
• Welcomed patients and visitors
• Sorted, organized and distributed mail