CRYSTAL MOTIE
SIPARIA
Summary
I am an enthusiastic, hard-working and dedicated person, who enjoys being part of a successful and productive team. I am quick to grasp new concepts, very keen to learn and thrive on developing innovative and creative solutions to problems. I am able to work well on my own initiative and can demonstrate the highest levels of motivation and organization required to meet tight deadlines. I possess excellent interpersonal skills and can communicate concisely at all levels.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Administrative Assistant
SVA Maintenance Sales & Services Co. Ltd
11.2024 - Current
- Preparing Purchase Orders on Quick Books
- Entering Invoices
- Reconciling Accounts
- Filing
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Inventory Control
Damus Building Solutions
09.2021 - 10.2023
- Reviews and reconciles physical stock levels with inventory records to ensure accuracy
- Updates and maintains the inventory system to reflect stock
- Performs monthly physical inventory checks and reconciles
- Monitors stock levels to avoid overstocking or low stock
- Preparing monthly Inventory Report for management
- Preparing monthly Stock Report for all DBS stores
- Preparing Costing for Coils received
- Preparing Re-Order folder for Management monthly
- Entering New Coils on the system
- Liaising with all Reps and confirming availability of stock on various colors prior to sale
- Preparing daily Mobile Roll Form reports
- Established effective inventory control system, minimizing costs [Number]%.
- Upheld strict inventory control measures, minimizing loss or damage of expensive products.
- Assisted in inventory control, ensuring accurate stock levels for seamless order fulfillment.
- Optimized inventory levels by implementing efficient demand forecasting and inventory control systems.
- Improved inventory control procedures, minimizing stock discrepancies and reducing financial losses.
- Assisted in inventory control for accurate stock levels and reduced waste.
Project Administration
Damus Building Solutions
09.2020 - 09.2021
- Preparing Proposals on Peachtree Accounting for Field Req's for Material, Labour, Framing and Windows
- Preparing Connects to allow customers materials to go into production
- Preparing Requisitions for Materials (Framing) and Windows Sale
- Prepare Goods Return for customers
- Assist with Proposal and Connect for Foreign Export
- Improved project efficiency by streamlining communication between team members and implementing effective time management strategies.
- Managed budgetary constraints while ensuring all necessary materials were available for successful project completion.
Procurement Officer & Project Management Assistant
Damus Limited
01.2007 - 01.2019
- Obtaining (3) quotes from Suppliers
- Preparing Purchase Orders
- Following up to get invoices in a timely manner as well as Sub-Contractors Services
- Emailing Supplier Registration Form and Supplier Code of Conduct and ensuring they send back their Company Insurances and copies of VAT, BIR, Registration Certs, they will the Supplier will put on the Approved List of Suppliers and Subcontractors that can be used
- Preparing Purchase Order for Subcontractors Services
- Thoroughly evaluate Subcontractor invoices and prepare for approval
- Prepare Subcontractor Agreements for Project Managers/Engineers to present to Subcontractors
- Prepare Client (labour & equipment) billings to companies such as NGC and PCS Nitrogen
- Preparing Reimbursable Invoices to ALNG
- Coordinate Subcontractor Services between all Project Sites and Project Controls Office
- Maintained excellent personal and team relations with senior management
- Served as a key support person in the department, with primary focus on preparing Purchase Orders via Peachtree Accounting for services provided by Subcontractors for all Petrotrin, Trinmar and ALNG awarded projects as well as other smaller projects; most importantly Sub-contractors must have an approved PO before commencing works on site
- Within 48hrs for 'Emergency' type works
- Creating Requisitions via Req Tracker - 'In House' system
- Tracking PO's and Invoices via e-Pro - 'In House' system
Accounts Clerk - Payables
Damus Limited
09.2006 - 01.2007
Marketing Assistant
S.M. Jaleel & Co Ltd
08.2006 - 09.2006
Education
MBA - Business Administration
School of Accounting and Management affiliated with Anglia Ruskin University
01.2016
BA (HONS) - Business Management
School of Accounting and Management affiliated with Anglia Ruskin University
01.2006
Certificate - Computer Operations and Business Management Skills
School of Accounting and Management
01.2003
5 O Levels - Mathematics, English A, Agricultural Science, Principles of Business, Social Studies
Fyzabad Composite School
01.2001
Skills
- Microsoft Word
- Excel
- PowerPoint
- Project
- Outlook
- Peachtree Accounting
- Microsoft Excel
- File organization
- Microsoft outlook
- Computer proficiency
- Filing
- Customer relations
- Clerical support
- Documentation and recordkeeping
- Microsoft Office Suite
- Office management
- Database entry
- Dedicated team player
- Excel spreadsheets
- Verbal communication
- Data organization
- Deadline oriented
- Professional and mature
- Filing and data archiving
- Invoice processing
- Relationship building
- Microsoft PowerPoint
- Spreadsheets
Certification
All Original Certificates will be presented upon request.
Current Position
Administrative Assistant, SVAA Maintenance Sales & Services Co. Ltd, 11/24/22, Preparing Purchase Orders on Quick Books, Entering Invoices, Reconciling Accounts, Filing
Personal Information
Date of Birth: 01/18/85
Further Skills - I T Proficiency
- Microsoft Word
- Excel
- PowerPoint
- Project
- Outlook
- Peachtree Accounting
Timeline
Administrative Assistant
SVA Maintenance Sales & Services Co. Ltd
11.2024 - Current
Inventory Control
Damus Building Solutions
09.2021 - 10.2023
Project Administration
Damus Building Solutions
09.2020 - 09.2021
Procurement Officer & Project Management Assistant
Damus Limited
01.2007 - 01.2019
Accounts Clerk - Payables
Damus Limited
09.2006 - 01.2007
Marketing Assistant
S.M. Jaleel & Co Ltd
08.2006 - 09.2006
BA (HONS) - Business Management
School of Accounting and Management affiliated with Anglia Ruskin University
Certificate - Computer Operations and Business Management Skills
School of Accounting and Management
5 O Levels - Mathematics, English A, Agricultural Science, Principles of Business, Social Studies
Fyzabad Composite School
MBA - Business Administration
School of Accounting and Management affiliated with Anglia Ruskin University
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