Summary
Overview
Work history
Education
Skills
Reference
Timeline
AdministrativeAssistant

Deborah Mootoo

San Fernando

Summary

Organised and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments.

Overview

27
27
years of professional experience

Work history

Administrative Assistant

Project & Maintenance Ltd.
Couva
01.2001 - 02.2023
  • Manage day to day running of administration office
  • Submitting weekly & monthly data reports to various clients and updates on general status and overall performance on projects / contracts
  • Liaise with various clients which contracted company services
  • Assist with new employees and staff training as necessary
  • Maintain month to month database on all employees both electronic and physical files
  • Used of SCAN Market platform for submitting Tender Documents
  • Experience using SAP system for Invoicing and managing Company payments
  • Experience using CLEVER Global system (SerCAE) for managing company employees, Vehicle and equipment records
  • Submitting pre-qualification packages to various companies as necessary
  • Prepare job letters and other document as required
  • Replying to Emails as necessary
  • Organized tasks by level of urgency and importance to make best of use time and resources.
  • Receiving and screening incoming calls and visitors, determining
  • Handled incoming calls for staff, answering questions, directing calls and documenting messages.
  • Ensure that under Safe to Work Initiative program (STOW) all relevant documents are filled out and filed
  • Supported staff with administrative needs for photocopying, faxing and filing.
  • Examined, scanned and input documents in software system.
  • Ordered stock and supplies from trusted and cost-effective suppliers to meet office needs.

Data Entry Clerk

NASCO Limited
Rivulet Road, Couva
05.2000 - 01.2001
  • Transferred data from paper formats into database systems using keyboards and scanners.
  • Generated weekly and monthly reports for managers.
  • Photocopied, scanned and printed relevant data for manager.
  • Organised, sorted and verified input data against original documents.

Office Assistant

W. Mohammed Agency Ltd.
San Fernando
06.1998 - 05.1999
  • Balance sheets, recording bill, stock checks, receiving and issuing goods.
  • Organised and maintain office common areas.
  • Kept inventory of office supplies and ordered new items when necessary.
  • Arranged filing systems for easy use and retrieval by personnel.

Clerical Assistant (OJT)

San Fernando General Hospital
San Fernando
10.1997 - 04.1998
  • Interacting with public daily
  • To register patients for services at Emergency Departments, Wards and Outpatients' Clinics
  • To process requests for medical (health) records from authorized personnel
  • To maintain, file and secure medical (health) records
  • To schedule clinic appointments.
  • To process applications for requests for medical reports and copies of records
  • Supported staff with administrative needs for photocopying, faxing and filing.
  • Handled incoming calls for staff, answering questions, directing calls and documenting messages.
  • Arranged filing systems for easy use and retrieval by personnel.

Clerical Assistant

Ministry of works
San Fernando
06.1996 - 12.1996
  • Filing, Filling out ledger cards, Entering NIS stamps on to contribution cards.
  • Supported staff with administrative needs for photocopying, faxing and filing.
  • Handled incoming calls for staff, answering questions, directing calls and documenting messages.
  • Took and relayed messages between staff, customers and other parties.

Education

BA (Hon) Business Administration - Administration

University of Hertfordshire
United Kingdom
05.2001 -

ASSOCIATE OF SCIENCE BUSINESS MANAGEMENT DEGREE - Business Management

The University of the West Indies
San Fernando Open Campus
05.2001 -

CXC O' Level Examination (General) - Language Arts

San Fernando Senior Comprehensive School
San Fernando

MAA

Sital College Ltd.
Eastern Main Road, Tacarigua
2023

First Aid

3N Services Company “3NSC”
Couva
2021

Safety

S.E.T. Ready & Go Limited
Couva

Practical Accounting Course (Computerized) - undefined

School Of Practical Accounting

Peachtree Accounting -

School Of Practical Accounting

Telephone & Fax Operator -

Sarah's Academy
San fernando

Computer Literacy -

The College of Accounting & Secretarial skills

Typing -

San Fernando Senior Comp. School

The Work Experience Project -

San Fernando Senior Comp. School

Skills

  • Proficiency in Microsoft Office Suite
  • Ability to compose and prepare standard documents such as letters, memoranda, minutes and reports
  • Ability to establish and maintain effective working relationships with colleagues and members of public
  • Use of Database to carry out research
  • Interpersonal and communication skills
  • Data Entry
  • Attention to Detail

Reference

  • Mr. Nigel Sooknanan- FCCA, Technical Vocational Teacher IV, Ste Madeline secondary School, 777-4383
  • Mr. Abriham Daniel, Managing Director, Management System Consultant, 780-3854

Timeline

BA (Hon) Business Administration - Administration

University of Hertfordshire
05.2001 -

ASSOCIATE OF SCIENCE BUSINESS MANAGEMENT DEGREE - Business Management

The University of the West Indies
05.2001 -

Administrative Assistant

Project & Maintenance Ltd.
01.2001 - 02.2023

Data Entry Clerk

NASCO Limited
05.2000 - 01.2001

Office Assistant

W. Mohammed Agency Ltd.
06.1998 - 05.1999

Clerical Assistant (OJT)

San Fernando General Hospital
10.1997 - 04.1998

Clerical Assistant

Ministry of works
06.1996 - 12.1996

CXC O' Level Examination (General) - Language Arts

San Fernando Senior Comprehensive School

MAA

Sital College Ltd.

First Aid

3N Services Company “3NSC”

Safety

S.E.T. Ready & Go Limited

Practical Accounting Course (Computerized) - undefined

School Of Practical Accounting

Peachtree Accounting -

School Of Practical Accounting

Telephone & Fax Operator -

Sarah's Academy

Computer Literacy -

The College of Accounting & Secretarial skills

Typing -

San Fernando Senior Comp. School

The Work Experience Project -

San Fernando Senior Comp. School

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Deborah Mootoo