Giselle Foster-Woodley
Brampton,Ontario
Summary
Resourceful and dedicated professional offering over 15 years of executive administrative, management and supervisory support to Senior Executives and Chief Executive Officers. Knowledge and expertise in policy development and monitoring of projects and programmes.
Overview
19
19
years of professional experience
Work History
EXECUTIVE ASSISTANT
CEPEP Company Limited
10.2019 - 01.2023
- Developed Administrative Reports for 2018/2019, 2019/2020,2020/2021 and 2021/2022
- Developed Achievement Reports for 2015 to 2022
- Developed Operational Plans for the Company’s Strategic Plan
- Developed and published Social Cost Benefit Analysis for 2019-2022
- Developed CEPEP’s Budget Submission for inclusion in the National Budget of Trinidad and Tobago for fiscal 2020,2021,2022,2023 and 2024
- Monitored the progress of programmes and projects.
- Drafted Job Description for the following positions; Procurement Officer, Senior Operations Officer, Compliance Officer and Senior Human Resource Officer.
- Revised and developed new compensation plans for Procurement Officer and Senior Human Resource Officer.
- Assist in the recruitment and selection process.
Advisor to the Minister of Rural Development and Local Government
Ministry Of Rural Development And Local Government
07.2019 - 09.2019
- Developed the Rural Development Policy for Trinidad and Tobago
- Conducted research on Local Government Reform
- Drafted debate Speech for the Minister on the Draft Local Government Reform Bill.
Executive Assistant
Ministry Of Rural Development And Local Government
08.2018 - 06.2019
- Developed the Policy for the Strength of the Municipal Police Service for Trinidad and Tobago
- Developed the Evaluation Framework for Procurement for the Ministry in accordance with the Public Procurement and Disposal of Public Property Act (PPDPP) Act 2015
- Performed in-depth research and prepared analytical reports on various issues
- Reviewed work programmes for Units/Divisions in keeping with the Local Government Policy and the Official Government Policy Framework
- Monitored and developed reports on projects as assigned
- Provided supervisory and office management support to the Permanent Secretary
- Prepared Notes for Cabinet of Trinidad and Tobago.
- Prepared both oral and written responses for the Parliament of Trinidad and Tobago as well as various Joint Select Committees of Parliament
- Served as the first point of contact in assisting and resolving employees’ issues brought to the attention of the Permanent Secretary
- Planned, coordinated and managed the schedule of meetings for the Permanent Secretary
- Oversaw both the electronic and manual filing system.
- Developed presentations for meetings with the Executives.
- Organized travel arrangements for the Senior Government Officials.
- Organized official functions.
- Ensured suppliers are paid on time.
- Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale
- Assisted in the recruitment and selection process.
- Assisted in resolving HR issues.
Executive Assistant
Ministry Of Foreign and CARICOM Affairs
12.2016 - 08.2018
- Developed strategic matrix to be used to develop the Ministry's Strategic Plan.
- Monitored the progress of the Ministry's key development projects under Public Sector Investment Programme Funds (PSIP).
- Developed the template for the Ministry's Annual Action Plan.
- Reviewed and monitored work programmes for the Overseas Missions in accordance with the Official National Policy Framework.
- Reviewed existing legislation, regulations, and policies to determine appropriate solutions to be undertaken and its implication locally and at our foreign missions
- Provided supervisory and office management support to the Permanent Secretary.
- Performed in-depth research and prepared analytical reports on various issues.
- Prepared Notes for the Cabinet of Trinidad and Tobago.
- Prepared both oral and written responses for the Parliament of Trinidad and Tobago as well as various Committees of Parliament.
- Developed the database of all the Note for Cabinet and monitored the progress of projects and programmes.
- Liaised with the relevant Divisional/Unit Heads to review the progress of projects and programmes.
- Procured goods and services for use by the Ministry.
- Managed the volume of incoming and outgoing correspondence and addressed the concerns.
- Developed presentations for meetings with Executives.
- Organized travel arrangements for Senior Officials.
- Planned and hosted retirement functions for Executives and staff of the secretariat.
- Developed workload statistics for Government Executives and the new organizational structure for the Ministry.
- Developed the organizational structure for the Procurement Unit.
- Served as the first point of contact in assisting and resolving employees’ issues brought to the attention of the Permanent Secretary
- Assisted in the recruitment process for certain contract positions.
Executive Assistant
Ministry Of Labour and Small Enterprise Development
09.2015 - 11.2016
- Assisted in the Re-structuring the On-the-Job Training Programme which included restructuring the staffing requirements and remuneration packages.
- Assisted in the development of the Ministry's 10 Point Plan for Displaced Workers.
- Assisted in the planning, coordinated and hosted of the National Empowerment and Job Expo.
- Performed in-depth research and prepared analytical reports.
- Prepared reports and responses for Parliament and Cabinet of Trinidad and Tobago as well as various Parliamentary Committees such as the Public Accounts Committee, and Joint Select Committees of Parliament
- Coordinated/assisted in the planning, and hosting of several National Stakeholder Consultations.
- Managed the volume of incoming and outgoing correspondence and addressed these concerns.
- Developed presentations for meetings with the Executives.
- Supervised the members of the secretariat.
Executive Assistant
Ministry Of Public Administration
05.2015 - 09.2015
- Assisted in the review of the Ministry's Strategic Plan
- Developed the National Policy for the use of Electronic Devices
- Reviewed and evaluated the Project Plan submitted by consultants for the Business Continuity Management Project
- Assisted in organizing the CARICOM/CLAD Conference of Ministers of Public Administration for Latin America and the Caribbean
- Monitored the development of the Charter for CARICOM/CLAD
- Supervised the members of staff in the Secretariat
- Prepared Notes for Cabinet and Parliamentary Reports
- Prepared reports and responses for Parliament and Cabinet of Trinidad and Tobago as well as various Parliamentary Committees such as the Public Accounts Committee, and Joint Select Committees of Parliament.
Executive Assistant
Ministry Of Education
11.2005 - 04.2015
- Prepared Achievement Report for the Budget Statement for 5 years.
- Reviewed and in some instances drafted the Administrative Report for the State Companies (EFCL and NSDSL) under the purview of the Ministry.
- Provided management and office management support to the Permanent Secretary.
- Managed the database for the Memorandum of Understanding between the Ministry and the Denominational School Boards and Private Special Schools.
- Served as the first point of contact in assisting and resolving employees’ issues brought to the attention of the Permanent Secretary.
- Prepared Notes for Cabinet, Speeches for the Permanent Secretary, Oral and Written submission for Parliament and reports for various Parliamentary Committees.
- Planned and coordinated various conferences, retreats, seminars, meetings and other functions of the Ministry.
- Monitored the work of various Education Committees.
- Reviewed, analyzed and draft Evaluation Reports for the National Laptop Initiative for Students (based on the RFP and Evaluation Process) from 2012 to 2014.
- Procured good and services for use by the Ministry.
- Prepared Briefing documents on the Ministry for Incoming Ministers and Executives.
- Developed the database of all the Note for Cabinet inclusive of tracking the status of the action taken to date for the period 2010-2015.
- Developed and maintained a file register for the Secretariat.
- Managed the Minister's and Permanent Secretary's travel arrangements and coordinated the pre-planning of trips if needed.
- Prepared and monitored quarterly budget submission for the operation of the Secretariat.
- Conducted a customer survey for the Human Resource Division of the Ministry to determine the needs of our clients and strategies to improve the service provided.
- Assigned Senior Officers to relevant conferences and training programme.
- Liaised with various stakeholders to ensure that their needs are being met- Principals' Association, Unions (T&TUTA & PSA), Local School Boards etc.
- Supervised the members of staff in the Secretariat- submitted regularity and punctuality documentation to HR; assigned work to staff; reviewed work completed; trained staff in the standard accounting processes, operations related to their jobs etc.
- Assisted in the 360 Performance Appraisal Exercise for Director, Managers and other Senior Staff (Ministerial Performance Management Framework).
- Developed the training package for the Executive, Directors and Managers on the Procurement Process (specific to the Central Tenders Board Regulations).
Management/Industrial Hygiene Consultant
GBEST Consulting Limited
01.2004 - 10.2005
- Planned, developed and conducted various training packages for clients- these included personal development, entrepreneurship, parenting, leadership, team building, lifestyle management, project management and Occupational Health and Safety
- Liaised and developed networks with various training providers
- Developed Business Proposals for clients
- Developed Human Resource Policy for clients; to include job description, compensation packages, training plan etc
- Drafted employment contracts for staff and developed templates such as letters of offer, letters of separation in keeping with HR operational procedures
- Developed Strategic Plans for Clients mainly Small Enterprises
- Provided personal development, entrepreneurship and team building training for youths in “high risk” communities
- Various administrative duties.
Education
Master of Science - Strategic Leadership and Management
The University Of The West Indies - St. Augustine Campus
01.2015
Diploma - Diploma In Project Management
Cipriani College Of Labour & Co-Operative Studies
01.2008
Certificate - Occupation Health and Safety
The University of The West Indies - Open Campus
San Fernando12.2003
Bachelor of Science - Major In Sociology With Minors In Human Resource Management And Psychology
The University of The West Indies
St. Augustine, Trinidad10.2003
Skills
- Supervisory Skills
- Project Management Skills
- Communication
- Problem-Solving and Multi-tasking Skills
- Planning and monitoring Skills
- Microsoft Office Suite
- Policy development
- Business Administration
- Team Coordination
- Executive Support
- Critical Thinking
- Strategic Planning
References
- Mrs. Jennifer Daniel, 761-5093
- Ms. Nirmala Maraj, 358-6799
- Mrs. Angella Jack, 795-7565
Timeline
EXECUTIVE ASSISTANT
CEPEP Company Limited
10.2019 - 01.2023
Advisor to the Minister of Rural Development and Local Government
Ministry Of Rural Development And Local Government
07.2019 - 09.2019
Executive Assistant
Ministry Of Rural Development And Local Government
08.2018 - 06.2019
Executive Assistant
Ministry Of Foreign and CARICOM Affairs
12.2016 - 08.2018
Executive Assistant
Ministry Of Labour and Small Enterprise Development
09.2015 - 11.2016
Executive Assistant
Ministry Of Public Administration
05.2015 - 09.2015
Executive Assistant
Ministry Of Education
11.2005 - 04.2015
Management/Industrial Hygiene Consultant
GBEST Consulting Limited
01.2004 - 10.2005
Master of Science - Strategic Leadership and Management
The University Of The West Indies - St. Augustine Campus
Diploma - Diploma In Project Management
Cipriani College Of Labour & Co-Operative Studies
Certificate - Occupation Health and Safety
The University of The West Indies - Open Campus
Bachelor of Science - Major In Sociology With Minors In Human Resource Management And Psychology
The University of The West Indies
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