Josette Lewis Raymond

• Maintained inventory of office supplies and placed orders.
• Prepares performance appraisals/ staff reports for Clerk III 's (3) and Clerk I (1).
• Prepares Seniority Lists for Primary Schools
• Processes all acting appointments and promotions received by the Teaching Service Commission for Principals(Primary), Vice Principals(Primary), Senior Teachers (Primary) and Head of Departments (Primary)
• Authorizes the Pay sheets Section to pay to persons appointed to act or promoted to offices of Principal (Primary), Vice Principal (Primary), Senior Teacher (Primary) and Head of Department (Primary). And Authorizes the Pay sheets Section to cease payment to persons whose acting appointments as Principal (Primary), Vice Principal (Primary), Senior Teacher (Primary) and Head of Department (Primary) terminates.
• Managed phone and email correspondence and handled incoming and outgoing mail.

Prepares letters to the Office of the Ombudsman :

• Acknowledging letters of receipt of complaints on behalf of former and present employees and the public.
• Request additional time for continuation of investigation on matters.
• Advises the Office of the Ombudsman when the ministry has completed its part in a matter for final determination on the status of those matter.

Prepares monthly status Reports.

• On matters received from the Office of the Ombudsman to the Human Resource Officer III to review.

Review Regularity and Punctuality Summary Reports prepared by the Clerk Typist.

• Verify the summary reports prepared against the copies of the Regularity and Punctuality reports submitted by each department and all schools.
• Determine whether employees have disciplinary proceedings against them.

Supervises Clerk IV, Clerk III, Clerk II, Stores Clerk, Maids Cleaners, Telephone Operators.

Check and Certify correct invoices for Janitorial services, TTEC, TSTT Service Rental and others, within one week of receipt.

Approve request for invoice orders, ensuring the are prepared in accordance with the Financial Regulations within two days of receipt.

Recommends the purchase of goods and services and request approvals.

Perform duties as it relates to personnel functions as required.

Attend to meetings held by Senior Officers and conduct meetings with subordinate staff at least once monthly.

Coordinate and lead team in tender committees for janitorial hygiene, pest control and security contracts.

Assist the Administrative officer V with the following:

• Preparation of Annual Estimates of Expenditure when required.
• Prepare required reports on status of outstanding expenditure, status of weekly work activities, when required.

Maintained inventory of office supplies and placed orders at least twice per month.

• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors daily.
• Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail daily.
• Liaised between clients and vendors and maintained effective lines of communication when required.
• Managed phone and email correspondence and handled incoming and outgoing mail daily .
• Assist coworkers and staff members with special tasks when needed.
• Managed filing system, entered data and completed other clerical tasks daily.