Julia Charles
59 Pipiol Road, Upper Santa Cruz
Summary
Experienced leader with strong background in guiding teams, managing complex projects, and achieving strategic objectives. Excels in developing efficient processes, ensuring high standards, and aligning efforts with organizational goals. Known for collaborative approach and commitment to excellence.
Overview
20
20
years of professional experience
Work History
Contracts Analyst
Technical Integrated Services Limited
10.2025 - Current
- Ensure service contracts clearly outline deliverables, payment terms, and other critical provisions.
- Maintain a centralized contract repository and ensure timely renewals, amendments, and terminations.
- Collaborate with finance and operations teams to develop accurate revenue forecasts based on contractual agreements.
- Analyze service delivery timelines and contract terms to predict revenue recognition periods.
- Monitor contract performance to identify revenue risks or opportunities for growth.
- Implement and enforce cut-off procedures to ensure accurate reporting of revenue.
- Review of work orders/ costing files for appropriate documentation and supports.
- Creation of Pro-Forma Invoices to pass to finance once all documentation is received.
- Reconcile service deliverables with contractual obligations to ensure financial statements reflect earned revenues.
- Work closely with finance teams to validate accruals and ensure compliance with accounting standards.
- Act as a key point of contact for clients, fostering strong and collaborative relationships.
- Address contractual disputes, ensuring resolution aligns with business interests.
- Regularly review client performance metrics to ensure contractual compliance and quality service delivery.
- Evaluate and enhance contract management processes to reduce risks and improve efficiency.
- Ensure adherence to relevant laws, regulations, and internal policies, including those related to service-level agreements (SLAs).
- Conduct regular training for internal stakeholders on contract management best practices.
- Develop and maintain dashboards tracking contract performance, revenue forecasts, and compliance metrics.
- Provide actionable insights to senior management based on contract analysis and performance data.
- Prepare reports on contractual risks, opportunities, and overall impact on business operations.
- Oversaw contracts for over 5 different departments using both manual and automated strategies.
Project Costing Lead
Technical Integrated Services Limited
03.2025 - 09.2025
- Lead and oversee cost analysis strategies to ensure accurate and reliable financial data for decision-making.
- Develop and manage cost estimation models, budget forecasts, and financial reporting.
- Analyze cost variances, identify trends, and provide strategic recommendations to enhance cost efficiency and profitability.
- Collaborate with cross-functional teams to develop and improve cost allocation methodologies.
- Ensure compliance with accounting standards, corporate policies, and public regulations.
- Utilize enterprise resource planning (ERP) systems and financial tools for data management and analysis.
- Maintain data accuracy and integrity across all financial reporting systems.
- Supervise and mentor a team of Costing Analysts, providing training and performance evaluations.
- Foster a collaborative and knowledge-sharing work environment.
- Promote continuous improvement and adaptation to evolving business requirements.
- Manage and maintain the General Manager's schedule, coordinating meetings, conferences, and travel arrangements.
- Prepare, organize, and review documents, reports, and presentations for both internal and external stakeholders.
- Handle correspondence, including emails and phone communications, with professionalism and discretion.
- Prioritize and manage multiple administrative tasks to ensure timely execution.
- Act as a liaison between the General Manager and various departments to facilitate smooth communication and coordination.
- Collect and consolidate data, reports, and relevant information to support decision-making.
- Oversee the execution of special projects and track progress on assigned initiatives.
- Draft and edit official communications, memos, and presentations as needed.
- Prepare comprehensive reports and presentations that communicate cost analysis findings and recommendations to senior management.
- Stay informed on industry trends, best practices, and emerging technologies related to cost analysis and financial planning.
Executive Secretary
Technical Integrated Services Limited
01.2024 - 09.2025
- Manage and maintain the General Manager's schedule, including coordinating internal and external meetings, conferences, and travel arrangements.
- Prepare and organize documents, presentations, and reports for internal and external use.
- Handle incoming and outgoing communications, including emails, phone calls, and official correspondence.
- Prioritize and manage multiple tasks simultaneously to ensure deadlines are met.
- Collaborate with various departments to collect information, data, and reports for the General Manager.
- Assist in the planning and execution of special projects and initiatives.
- Coordinate and follow up on assigned tasks, ensuring timely completion.
- Act as a liaison between the General Manager and internal/external stakeholders.
- Draft and edit correspondence, memos, and other written communication on behalf of the General Manager.
- Organize and prepare materials for internal and external meetings, including agenda creation and distribution.
- Record and distribute meeting minutes, ensuring follow-up on action items.
- Coordinate logistics for meetings, such as room reservations and catering.
- Anticipate needs and proactively address issues to ensure the General Manager's efficiency.
- Conduct research and gather information to support decision-making processes.
- Assist in organizing internal events and activities to promote employee engagement.
- Support initiatives aimed at fostering a positive and collaborative work environment.
Cost Admin Coordinator
Trinidad Inspection Services Limited
05.2023 - 12.2024
- Track costs committed or received, for all material and services.
- Maintain PO tracker and issue to the Core TAR team monthly FEL Engineering and weekly thereafter.
- Track all TAR spent against PO drawn down.
- Project actual and remaining funds on tracker.
- Assist in preparation of cost estimates.
- Take ownership of cost controls including earned value (Value of Work Done - VOWD).
- Verify all TAR invoices for accuracy prior to being issued.
- Auditing Suppliers, and Sub- Contractor invoices for labour, equipment and material charges.
- Establishing a specific SharePoint location for receiving Turnaround documents.
- Act as the focal point for queries, correspondence and requests.
- Maintaining project filing systems within the company's Document Management System, inclusive of adequate permissions to information.
- Timely control, distribution and registration through a database register of hardcopy and electronic documentation.
- Preparation and updating of Action Log.
- Preparation and updating of Milestone progress report.
- Develop and update Master Document Register.
Operations Coordinator
Trinidad Inspection Services Limited
12.2016 - 03.2020
- To provide assistance to the Business Development Manager by planning, coordinating and evaluating performance in the Rope Access Division.
- Assist Division in planning, administering and control budgets for contracts, equipment and supplies.
- To attend meetings etc., as directed by the Manager, to represent the specific interests of the Company.
- To provide open communication and technical support to Internal and External customers.
- Electronically file daily, monthly and yearly project/technical reports.
- Invoice and track all project expenditures.
- Daily update of enquiry folder for the division.
- Daily Update of Job Number Log.
- Assist with managing all personnel within the department – job placement, crew location, manpower, on-going jobs, vacation leave, payments.
- Generate all documents for local and foreign purchasing agreements.
- Generate letters for work permits and contractual agreements for services of foreign clients, as well as facilitate accommodations and travel requirements.
- Generate tenders and prequalification documents for clients – HR, Quality, Operations and HSE sections.
- Liaise with appropriate HSE, Quality and Human Resource personnel to provide Certificates, CVs, Work Procedures, Equipment Listing and Labour rates to clients.
- To generate quotations when required.
- To review all costings.
- Managing all documents for Calibration department i.e. CEO forms, Quotations, job cards, purchase orders, reports, delivery notes, costings and tracking of the summary daily.
- To prepare timesheets for Management signature.
- To collect and dispatch invoices for delivery.
- To assist in booking of airfare and hotels for expats.
- To assist in tenders and compile tender packages.
- To keep track of all expenses for Projects.
- To ensure that all Level III Expat receive payments on a timely manner.
- To track payments made my clients and to ensure costing approval.
Administrative Assistant
TOSL Engineering Ltd
09.2013 - 12.2016
- Undertake the activities involved in tendering, prequalification processes, proposals and generate quotations.
- Administratively in charge of tracking projects by populating all relevant information via SAP/PM ensuring cost inflows and outflows are within budgeted cost and reported accordingly.
- To prepare time sheets and enter time, Purchase request in SAP and preparation of training documents.
- Compilation of HR database for casual employees hired for shutdown / TAR works on various plants/projects.
- To minute all meeting and ensure it goes out to all.
- Procure goods and services within my Division both local and foreign.
- Provide assistance to the Divisional Manager, Inspectors and Marketing Reps by planning, coordinating, executing and following up on various activities.
- Enhance and maintain an effective inter and intra Divisional communication system.
- Ensure all activities in my division adhere to the HSSE & Q system in the company.
- Maintain effective communication with internal and external parties.
- To electronically & manually file all relevant documents including monthly and yearly project reports and project costings.
- Create, update and maintain an effective filing system with ISO 9001:2000 requirements ensuring documentation and procedures compliancy.
Administrative Assistant
THOR Security Services
12.2010 - 12.2011
Accounting Assistant
Jimmy Aboud Clothing Textile
03.2010 - 12.2010
Data Entry Clerk
Nealco Data Link Neal & Massy
09.2009 - 03.2010
Events Co-ordinator
Chaconia Hotel
03.2008 - 08.2009
Administrative Assistant / Ass. Parliamentary Attendant
Office of the Parliament
01.2006 - 03.2008
Education
Diploma -
SBCS | SPA
Barataria Senior Comprehensive School
Skills
- Microsoft office
- Document review
- Drafting agreements
- Cost estimation
- Proposal preparation
- Proficient in MS office
References
Mrs. Marsha Noor, 1-868-360-0897, Facilities Supervisor, TOSL Engineering Ltd.
Computer Qualifications
- Advanced Computerized Accounting
- SAP Business One
- Certified in Peachtree Accounting and Computer
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Access
- Microsoft Windows XP
Hse Training
- Accident Investigation Workshop
- General Industry Safety and Health
Personal Competences
- Ability to adapt quickly to any work-oriented environment.
- Ability to work independently or collaboratively with a multi-disciplinary team.
- Ability to learn and grasp new ideas quickly.
Timeline
Contracts Analyst
Technical Integrated Services Limited
10.2025 - Current
Project Costing Lead
Technical Integrated Services Limited
03.2025 - 09.2025
Executive Secretary
Technical Integrated Services Limited
01.2024 - 09.2025
Cost Admin Coordinator
Trinidad Inspection Services Limited
05.2023 - 12.2024
Operations Coordinator
Trinidad Inspection Services Limited
12.2016 - 03.2020
Administrative Assistant
TOSL Engineering Ltd
09.2013 - 12.2016
Administrative Assistant
THOR Security Services
12.2010 - 12.2011
Accounting Assistant
Jimmy Aboud Clothing Textile
03.2010 - 12.2010
Data Entry Clerk
Nealco Data Link Neal & Massy
09.2009 - 03.2010
Events Co-ordinator
Chaconia Hotel
03.2008 - 08.2009
Administrative Assistant / Ass. Parliamentary Attendant
Office of the Parliament
01.2006 - 03.2008
Barataria Senior Comprehensive School
Diploma -
SBCS | SPA