Kane De Matas
Maracas Valley
Summary
Results-focused professional with 19+ years of experience in Records and Information Management and Business Administration. Highly motivated and goal-oriented, with a proven track record of driving organizational growth and development. Exceptional technical and interpersonal skills to contribute to your team's success.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Records Management / Clerical Assistant II
TRINIDAD AND TOBAGO SECURITIES & EXCHANGE COMMISSION
06.2021 - Current
- Create and update all electronic folders on the Electronic Records Management System (ERMS)
- Apply metadata to documents via the ERMS for storage manually and electronically
- Facilitate the access and retrieval of records and information and the processing of overdue notices as per the standards outlined in the approved RM Policies and Procedures Manual
- Manages requests from staff for records and information using the manual and electronic system
- Assists with the development of Records Management Policies and Procedures
- Assign all hard copy documents for filing to RM Clerks
- Assist with the creation and maintenance of the physical folders
- Maintains and updates the space management log on the ERMS and assist with space management activities within the Records Center
- Audit the SharePoint mail log for accuracy and compliance with internal standards
- Assists with the training of new staff.
Records Management Technician (Ag)
TRINIDAD AND TOBAGO SECURITIES & EXCHANGE COMMISSION
02.2023 - 06.2023
- Assists with the development and implementation of the Commission's Records Retention and Disposition Schedule
- Assists with the implementation, enforcement and maintenance of the Records Management Policies and Procedures throughout the Commission
- Assists with the management and maintenance of the Commission's File Plan, both physically and electronically
- Research, analyses and develops guidelines and procedures for the development and implementation of the Commission's Vital Records Protection Program
- Assesses and classifies records for integration into the records management system, both electronically and physically
- Performs the role of System Administrator for the records management system and works directly with the Information Management Division on system upgrades and malfunctions
- Assists with the training of Commission's staff on all aspects of Records Management and with the development of training materials
- Assists with monitoring and reporting on the performance of junior staff (e.g
- Provide guidance on assignments and operations; provide input on Performance Appraisals)
- Provides Records Management support and advice on the development and implementation of other information/data repository systems
- Manages quality control of data in the system and validate data accuracy.
Records Management Clerk
TRINIDAD AND TOBAGO SECURITIES AND EXCHANGE COMMISSION
10.2014 - 05.2021
- Receives, sorts, classifies and distributes mail for data entry on the RM site and intranet
- Prepares all documents for dissemination as required
- Assists with the creation and maintenance of physical folders and the generation of all physical and electronic labels
- Sorts and files all hardcopy documents included printed emails
- Assists with loans and requests for Records and Information
- Enter and update all documents on the Electronic Records Management System
- Manage the department's stationery supply
- Assists with the training of new staff.
Records Management Assistant
WATER AND SEWERAGE AUTHORITY
06.2004 - 02.2014
- Processes all incoming correspondence and forward to the relevant officers for action
- Maintains and updates customer database
- Process all file requests
- Monitors work performance to ensure high quality work by the Staff Assistants
- Files and minutes all physical folders
- Performs Records Inventory upon request
- Records and files salary deductions and forward to the Accounts Department for processing
- Provide monthly updates of work processed
- Assists with the maintenance and execution of the retention schedule of the Authority
- Monitors Records Management procedures undertaken by other departments to ensure adherence to the Records Management Policies
- Assists with the training of new staff.
Education
Master OF BUSINESS ADMINISTRATION -
SITAL COLLEGE OF TERTIARY EDUCATION LTD, Australian Institute of Business
01.2019
Bachelor OF BUSINESS ADMINISTRATION -
SITAL COLLEGE OF TERTIARY EDUCATION LTD, Australian Institute of Business
01.2017
LEVEL 6 DIPLOMA -
SITAL COLLEGE OF TERTIARY EDUCATION LTD, Association of Business Executives
01.2012
Skills
- Manual and Electronic Records Management
- Strategic Planning
- Strong Organizational Skills
- Teamwork
- Time and Task Management
- Strong Communication Skills
- Detail-Oriented
- Emotional Intelligence
- Proficiency in Microsoft Word, Excel & PowerPoint
- Resourcefulness
- Leadership
- Excellence in Customer Service
Certification
- Virtual Records & Information Management Workshop
- Certificate: "A Comprehensive Approach to Records Management"
- "Getting Organized: Files & Records" (Records & Information Management Professional Development Series)
- Creative Problem Solving and Analytical Thinking
- Effective Skills for Administrative Professionals
- The Professional Certificate in Supervisory Management
- Certified Associate in Project Management (Intermediate Module)
- Microsoft Access 2003
- Mastering Business Communication
- Customer Service Exceeding Expectation
- Harnessing Your Talents - Transforming Your Role as the Admin Professional
Hobbies and Interests
- Football
- Cricket
- Dragonboat
- Barbering
- Art
References
Available upon Request.
Timeline
Records Management Technician (Ag)
TRINIDAD AND TOBAGO SECURITIES & EXCHANGE COMMISSION
02.2023 - 06.2023
Records Management / Clerical Assistant II
TRINIDAD AND TOBAGO SECURITIES & EXCHANGE COMMISSION
06.2021 - Current
Records Management Clerk
TRINIDAD AND TOBAGO SECURITIES AND EXCHANGE COMMISSION
10.2014 - 05.2021
Records Management Assistant
WATER AND SEWERAGE AUTHORITY
06.2004 - 02.2014
- Virtual Records & Information Management Workshop
- Certificate: "A Comprehensive Approach to Records Management"
- "Getting Organized: Files & Records" (Records & Information Management Professional Development Series)
- Creative Problem Solving and Analytical Thinking
- Effective Skills for Administrative Professionals
- The Professional Certificate in Supervisory Management
- Certified Associate in Project Management (Intermediate Module)
- Microsoft Access 2003
- Mastering Business Communication
- Customer Service Exceeding Expectation
- Harnessing Your Talents - Transforming Your Role as the Admin Professional
Master OF BUSINESS ADMINISTRATION -
SITAL COLLEGE OF TERTIARY EDUCATION LTD, Australian Institute of Business
Bachelor OF BUSINESS ADMINISTRATION -
SITAL COLLEGE OF TERTIARY EDUCATION LTD, Australian Institute of Business
LEVEL 6 DIPLOMA -
SITAL COLLEGE OF TERTIARY EDUCATION LTD, Association of Business Executives
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