Keisha Harricharan-Lallsingh

Successfully managed procurement activities across multiple countries in the Caribbean and Latin America such as Trinidad, Barbados, Curacao, Chile, Ecuador, Peru, Colombia and the USA while collaborating with a diverse team of Buyers under supervision from and directly reporting to the Regional Procurement Head.

• Managed procurement process from requisitions to vendor payments, including reviewing and approving purchase requisitions in SAP, creating purchase orders in SAP, and tracking delivery of goods and services while addressing any variances or discrepancies.
• Collaborated with stakeholders to carefully examine price proposals, financial reports, and supporting information in order to establish appropriate pricing thresholds, while controlling costs and keeping within budgetary constraints.
• Successfully spearheaded cost reduction efforts in multiple departments.
• Managed in Ariba platform, supplier and vendor contracts through successful negotiation, renegotiation, renewal, and administration.
• Expanded vendor network to enhance procurement capabilities.
• Effective communication, oral and written, with department heads to determine recurring business needs. Maintained necessary inventory levels.
• Liaised with various suppliers to secure quotes in accordance with Purchasing Policy guidelines. Conducted thorough comparisons of quotations and coordinated with IT and technical teams when required. Worked collaboratively with management to minimize scope, realize baseline savings, and enhance cost efficiencies within the organization.
• Efficiently collaborated with the Legal Team on all contracts.
• Conducted market research to determine appropriate pricing threshold and availability.
• Analyzed operational data, meticulously documenting trends in comprehensive spreadsheets, enabling data-driven recommendations for future purchasing strategy.
• Led department meetings to build team cohesiveness and coordinate projects.
• Disposal of assets, in keeping with company policy and legal requirements, includes recycling of equipment.
• Executed weekly project status maintenance records, monitored project progress by engaging in meetings with Department Heads, and compiled monthly reports on ongoing work.
• Preparing the Annual Procurement Plan.

Responsible for procurement activities in the following areas up to $100,000.00 TTD.

1) Caura Hospital, Caura.

2) Caura Chest Clinic located ground floor Eric Williams Medical Sciences Complex, Emergency Department entrance.

3) St. Joseph Cluster, which comprises the St. Joseph Enhanced Health Facility, Tacarigua, Macoya, and Arouca Health Centres.

This position reports directly to the Hospital Manager in Caura and the Facilities Manager in St. Joseph, with a dotted line to the Regional Coordinator in the Central Purchasing Unit at the Eric Williams Medical Sciences Complex.

• Managing the procurement process in keeping with the procurement policies established by the Ministry of Health, NCRHA.
• Generating Purchase Orders using GREAT PLAINS application.
• Direct Supervision of Food Stores and General Stores Team.
• Supervising Clerical Assistants in the Procurement Department.
• Effective negotiation with vendors.
• Expanded the vendor base.
• Effectively collaborating with Engineering, Laboratory, Safety, Legal, and Financial Accounting Teams.
• Implemented Distribution Report for Food and General Stores for the purpose of tracking internal depletion of goods and recommendations, and review by the Hospital Manager in the Caura Hospital.
• Took initiative to increase medical oxygen bank supplies.
• Initiative taken to write directly to and met with the NCRHA CEO requesting approval to increase the diesel supply at the Caura Hospital from a weekly basis to monthly.
• Scheduling and participating in site visits by vendors, ensuring a transparent purchase process.
• Maintain the integrity and completeness of the purchasing records for the purpose of audit checks.
• Effective communication with all User Areas, developing good working relationships based on understanding the needs and requirements of all Hospital personnel, and mutual respect.
• Ensure purchase specifications conform to user requirements.
• Expedite emergency purchases.
• Handling issues of short deliveries, non-payment to vendors, inferior quality of products delivered, incorrect products delivered, and delays in delivery.
• Preparation of monthly reports and quarterly KPI reports, measuring the performance.
• Attended and participated in weekly Procurement Team meetings with the Regional Coordinator, held every Thursday at Building 39, EWMSC.
• Resolved conflicts with internal team members directly under my supervision, encouraging trust and working together as a team.

This position reports directly to the Regional Purchasing and Supply Chain Manager.

• Managed the import and export of all shipments.
• Sourced freight quotations for international shipping.
• Effectively collaborated with Broker for prompt clearance of shipments, avoiding demurrage.
• Collaborated with warehouse and other entities to coordinate physical movement of products between internal sites.
• Participated in monthly stock count and stock reconciliation.
• Consolidating the monthly inventory count for the Caribbean.
• Evaluated incoming pick-up and delivery requests to determine driver assignments.
• Verified inventory computations by comparing to physical counts of stock and investigating discrepancies.
• Abided by safety training protocols and accident preparedness procedures to maintain safe working conditions.
• Supported logistics department by leveraging existing resources with cost-effective savings.
• Maintained records of damaged goods, backorders and applicable regulatory reporting.
• Reviewed logistics performance with customers against service agreements, targets and benchmarks.
• Identified root causes of service failures and implemented appropriate remediation measures to prevent future issues.
• Determined response to effectively deal with emergencies, accidents and breakdowns.
• Dispatched information to service providers to schedule freight movement.
• Relayed information between drivers and recipients regarding ETA and potential delays.
• Managed paperwork and necessary information required for client shipments.
• Liaised with internal and external customers to drive timely delivery of goods and orders.
• Evaluated problematic conditions to resolve issues and optimize service levels while handling bonded cargo movements.
• Prioritized work based on business demands and freight delivery times.

This position was based in the International Sales Division and reported directly to the Managing Director.

• Purchasing of items awarded on major Caribbean Tender Projects by generating purchase orders for both local and international vendors.
• Price negotiation with suppliers.
• Freight negotiation with international suppliers.
• Determining the best method of shipment and liaising with the forwarder at the Miami Warehouse.
• Maintaining monthly reports of all purchase orders placed and incoming shipments.
• Liaising with a Customs Broker on the clearance of shipments in a timely manner.
• Landed Cost calculations for all import and export shipments.