SHOBA RAJ
Claxton Bay
Summary
To execute to the best of my ability, any task set before me with a vision to deliver efficient and effective service while improving my knowledge and skills.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Proposals Coordinator
Stork Technical Services
11.2022 - 09.2024
- Download and distribute tender packages to the relevant department
- Receive and acknowledge RFQ’s and verify all parts of the documents
- Distribution of RFQ’s internally to the relevant department
- Maintain the central register of all tender documents
- Coordinate in the preparation of tender plan and develop checklist and action plan
- Creating and opening of Job numbers on SAP by Design
- Assist in the registration and maintenance of company’s information on clients portal such as OPS , Ariba and oracle
- Respond to queries or any additional request required by the client
- Any additional task which requires my assistance
- RFQ’s and distribute to the relevant departments
- Preparation of Weekly and monthly New wins report.
Proposal Assistant
Stork Technical Services
01.2019 - 06.2020
- Building of tender packages and ensuring packages are submitted in a timely manner
- Opening of tender numbers and ensuring Tender tracker is up to date
- Making arrangement for site visits
- Preparing weekly report
- Preparation of miscellaneous letters as per request from management
- Assisting in all administrative duties relating in the department
- Completing Prequalification Questionnaire
- Liaising with other departments to get necessary information for tender packages and Prequalification packages on a timely manner
- Uploading Tender Documents using various portal Such as Procon , Ops etc
Human Resource Assistant
Stork Technical Services
06.2015 - 01.2019
- Administration of Group Benefits for all employees
- Prepares and submits documents related to Group Health, Life and Pension Insurance including new enrolment cards, change of dependant / beneficiary cards, terminations/withdrawals etc
- Submits and follows up on Health claims for payment on a weekly basis
- Logs and issues insurance cheques and other health insurance documents to employees
- Reconciles and processes billings for payment
- Assists employees with completion and processing of BIR and NIS forms
- Orders and distributes meal vouchers to Galeota and Point Lisas, as and when required
- Updates and maintains the Human Resource Database including all employees’ data
- Leave administration - enters leave on the HRIS; monitors and reports on time and attendance
- Processes Work Permits - complete the application form and gather required documents
- Package such and send to broker as applicable
- Ensure resumes are completed and updated for all employees using the Company’s Resume Template
- Coordinates and arranges pre- employment requirements including skills-testing, world checks, background and reference checks, relevant employment documentation and STS internal induction
- Preparation of changes to employment terms letters, promotion letters, payroll notifications, memos, payment vouchers etc
- Preparation and confirmation of job letters from external parties
- Logs interviews and sends out unsuccessful letters
- Requests and Manages the HR department stationary
- Manages department petty cash float
- Verification of applications for Fringe payments
- Records minutes of disciplinary/grievance hearings
- Prepares and distributes employee ID and Access cards
- Prepares and submits reports as and when required
- Ensuring all letters/memos and general administrative (scanning, photocopying & filing) duties are completed on a timely basis
- Maintains personnel files
- Flights and Accommodations - Assists with preparing the necessary documents (International Mobilization Forms etc), flight arrangements and hotel reservations for expats and employees entering / departing the country
- Assists with employee relations activities and social events as and when required
Proposal Assistant
Stork Technical Services
11.2014 - 06.2015
- Building of tender packages and ensuring packages are submitted in a timely manner
- Opening of tender numbers and ensuring Tender tracker is up to date
- Making arrangement for site visits
- Preparing weekly report
- Preparation of miscellaneous letters as per request from management
- Assisting in all administrative duties relating in the department
- Completing Prequalification Questionnaire
- Liaising with other departments to get necessary information for tender packages and Prequalification packages on a timely manner
- Uploading Tender Documents using various portal Such as Procon , Ops etc
Project Administrative Assistant – Methanex
Weldfab Limited
03.2014 - 05.2014
- Data Entry
- Preparation of Final Test Packs (Piping and Equipments)
- Building of Fabrication Test Packs (Piping and Equipments)
Project Administrative Assistant – IPSL M1 TAR
Weldfab Limited
10.2013 - 01.2014
Project Administrative Assistant – Methanex Titan TAR
Weldfab Limited
09.2013
Project Administrative Assistant – Caroni NGC Tank Project
Weldfab Limited
03.2013 - 08.2013
Project Administrative Assistant -BG Moruga Central Block project.
Weldfab Limited
08.2011 - 12.2012
QC / Site Clerk - Methanex, Point Lisas- MDU Project
Weldfab Limited
09.2010 - 06.2011
Project Administrative Assistant (Atlantic LNG, Point Fortin – Tank Repair project)
Weldfab Limited
03.2010 - 07.2010
Project Administrative Assistant ( Proman, Point Lisas – Down Stream Project)
Weldfab Limited
12.2009 - 02.2010
Project Administrative Assistant ( Petrotrin, Point-a-Pierre –Samsung NHT/CCR project )
Weldfab Limited
04.2008 - 11.2009
- Assisting Project Manager with all correspondence to and from client
- Document and Data Control
- Data Entry
- Time Keeping
- Produce Regular Reports
- Maintain records and files in an orderly and Timely Manner
- Job Costing
- Assisting Quality Control Technician with data entry
Human Resource Clerk
Weldfab Limited
09.2006 - 01.2008
- Maintaining Employees data base
- Preparation of Job letters
- Preparation of Weekly and Monthly payroll
- Calculation of Vacation Leave etc
- Data Entry
- Assisting employees in completing Medical / Pension Forms
- Completion of N.I.S forms
Education
Certificate in Industrial Relations
Technical Institute For Learning
HR For Nonprofessionals
ALOK
01-2017
Certificate - Human Resource Management
School of Business & Computer Science
08.2011
Social Work
University of the West Indies School of Continuing Studies
01.2008
A levels
University of the West Indies School of Continuing Studies
01.2005
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A.S.J.A Girls College
01.2003
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Couva Junior Secondary School
01.2001
Skills
- Project coordination
- Time management
- Meeting scheduling
- Data entry
A’ LEVEL’S
- Psychology
- Sociology
O’LEVEL’S
- Mathematics (11)
- English A (11)
- English B (11)
- Principle of Business(11)
- History (11)
- Food & Nutrition (1)
- Geography (111)
- Human and Social Biology (B)
Certification
- Certificate of Participation in Basics Swimming
- Certificate of Participation in Computer Literacy by National Energy Skill Centre
- Certificate of Achievement in Basic Home Nursing
References
- Ray Duncan ,Proposals Manager Stork #387-2905
- Rinelle Joseph HR Manager #474-4101
- Samantha, Narine, Project Engineer, #799-2413, Weldfab Limited
- Roland, Hanooman, Welding Inspector, #365-7640, Methanex Trinidad, former Quality Manger ,Black& Veatch
Hobbies and Interests
Reading, Cricket and Interacting with people of different background and culture.
Qualifications
- Certificate in Industrial Relations
- CERTIFICATE IN HUMAN RESOURCE MANAGEMENT
- CERTIFICATE IN SOCIAL WORK
- DIPLOMA IN PROFEESIONAL COUNSELLING
Timeline
Proposals Coordinator
Stork Technical Services
11.2022 - 09.2024
Proposal Assistant
Stork Technical Services
01.2019 - 06.2020
Human Resource Assistant
Stork Technical Services
06.2015 - 01.2019
Proposal Assistant
Stork Technical Services
11.2014 - 06.2015
Project Administrative Assistant – Methanex
Weldfab Limited
03.2014 - 05.2014
Project Administrative Assistant – IPSL M1 TAR
Weldfab Limited
10.2013 - 01.2014
Project Administrative Assistant – Methanex Titan TAR
Weldfab Limited
09.2013
Project Administrative Assistant – Caroni NGC Tank Project
Weldfab Limited
03.2013 - 08.2013
Project Administrative Assistant -BG Moruga Central Block project.
Weldfab Limited
08.2011 - 12.2012
QC / Site Clerk - Methanex, Point Lisas- MDU Project
Weldfab Limited
09.2010 - 06.2011
Project Administrative Assistant (Atlantic LNG, Point Fortin – Tank Repair project)
Weldfab Limited
03.2010 - 07.2010
Project Administrative Assistant ( Proman, Point Lisas – Down Stream Project)
Weldfab Limited
12.2009 - 02.2010
Project Administrative Assistant ( Petrotrin, Point-a-Pierre –Samsung NHT/CCR project )
Weldfab Limited
04.2008 - 11.2009
Human Resource Clerk
Weldfab Limited
09.2006 - 01.2008
Social Work
University of the West Indies School of Continuing Studies
A levels
University of the West Indies School of Continuing Studies
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A.S.J.A Girls College
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Couva Junior Secondary School
Certificate in Industrial Relations
Technical Institute For Learning
HR For Nonprofessionals
ALOK
Certificate - Human Resource Management
School of Business & Computer Science
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