Marcia Small
Trincity
Summary
Accomplished Procurement & Supply Chain Management Professional with over 22 years of experience specializing in EPC, Operations Management, and Logistics. Demonstrates a proven ability to negotiate effectively, enhancing quality while minimizing costs. Recognized for strong technical and analytical skills that optimize processes and boost productivity. Committed to fostering exceptional customer satisfaction through proactive communication and problem resolution.
Overview
1
1
Certificate
19
19
years of professional experience
Work History
Procurement and Contract Management Consultant
Ministry of Health of Trinidad and Tobago
Port of Spain
03.2024 - 08.2024
- Company Overview: Health Services Support Programme - Project Implementation Unit
- The Procurement and Contract Management Consultant will hold a pivotal role in the HSSP PIU team and will be responsible for executing procurement-related activities for Goods, Non-Consulting services, and Consulting services as outlined below:
- Maintain the Annual Procurement Plan with a high degree of accuracy, using the OBP&CM system in conjunction with the preparation of the Annual Operations Plan and Project Execution Plan
- This will involve inputting all necessary timelines and budgetary considerations for each procurement activity
- Create Request for Quotation documents for shopping of goods and minor works based on technical specifications in line with IDB Standard Bidding Documents and Policies, and the GORTT legal framework
- Prepare bidding documents for goods, non-consulting services, and consulting services based on Terms of Reference, scope of services, and technical specifications in keeping with IDB Standard Bidding Documents and Policies, and within the GORTT legal framework
- Prepare and/or review evaluation reports and associated contracts for accuracy and adherence to IDB and GORTT established procurement policies, procedures, and legal framework
- Ensure that all relevant documentation is included with requests to MOH, IDB, or CTB
- Participate in pre-bid meetings, provide clarifications, and complete minutes for prospective bidders
- Prepare non-objection requests to the IDB in line with its policies and guidelines
- Identify and screen potential suppliers and contractors
- Guide contract negotiations, and define contract terms, pricing, performance requirements, service delivery schedules, and other relevant contractual factors
- Provide advice and guidance on the interpretation of procurement policy to members of the PIU team and other relevant personnel of the MOH
- Manage all procurement processes and contracts awarded, maintain proper records, and liaise with the monitoring and Evaluation and Financial Specialist to prepare disbursement projections and payments
- Assist with the establishment and maintenance of appropriate systems for Contract Administration, monitor contractors' activities, review progress, identify problem areas, develop and prepare regular reports on the status of contracts, maintain a computer database for the contract management system and asset register, ensure all contractual obligations are fulfilled
- Undertake any other tasks that may, from time to time, be reasonably requested by the Technical Director
- Health Services Support Programme - Project Implementation Unit
Purchasing Consultant - Head Office
Farfan and Mendes Crosbie Group
East Bank Demerara
06.2023 - 02.2024
- Company Overview: FMCG
- The consultant will support the team, develop a strong knowledge of the ERP (Acumatica) and Netstock, and the utilization of reports, and will be expected to actively drive the system utilization for optimal data capture, thereby supporting the analytics that will be available from its use
- To strengthen inventory KPIs of stock turn, obsolescence, and impairment, and enhance working capital efficiency in an FMCG (Fast Moving Consumer Goods) Industry
- ERP System Implementation
- Reporting (NETSTOCK)
- Data Quality Development
- Purchasing Processes
- Monitor Stock Levels & Analyze Products Sales Trends
- Netstock Recommendations
- Prepare Annual Purchasing Budgets (Divisional & Corporate Level)
- Training
- FMCG
Procurement Officer
The North-Central Regional Health Authority (NCRHA)
Champs Fleurs
08.2020 - 06.2023
- To perform professional work, supply support, and aid the development of procurement and disposal strategies and the implementation of associated procurement and disposal actions following the policies, procedures, rules, and regulations of the procurement and disposal function in the Department
- Projects Successfully Supported - Tacarigua Health Facility - Upgrade and Excavation of the Disposal Sewer System
- Chaguanas Health Facility - Relocation Project of Facilities (Admin and Accident & Emergency)
- Pre-COVID-19 Enhanced supporting projects for both Facilities
Assistant Supervisor
Ministry of Education
Port of Spain
05.2018 - 08.2020
- Helps the Supervisor concerning:
- Admission of candidates to the Examination Centre
- Seating of candidates
- Distribution of question papers
- Collection of scripts and test booklets at the end of each period
- Supervision of candidates
Procurement Specialist
Massy Wood Group Ltd.
Victoria Avenue
04.2013 - 06.2016
- Engineering, Procurement and Construction Projects (EPC)
Procurement Specialist
Halliburton Trinidad Limited
Cross Crossing
11.2012 - 04.2013
- Procurement, Materials, Logistics & Transportation (PMLT)
Business Analyst, Purchasing
National Insurance Board of Trinidad and Tobago
Port of Spain
02.2012 - 10.2012
Procurement Specialist - Project Management Unit
Ministry Of Health of The Republic of Trinidad and Tobago
Champs Fleurs
03.2011 - 02.2012
- Projects Successfully Completed: New Scarborough General Hospital-Tobago (FF&E Procured), MoH Website Re-design, Procurement of Ambulances for MoH, Decentralization of Warehouse, Facilities Management Consultant, Implementation of Quality Management in MoH, C40 Central Stores Facilities - Refurbishment Works, RHA Performance Monitoring
Logistics Assistant
Yara Trinidad Limited
Pt. Lisas Industrial Est.
09.2010 - 03.2011
PSCM Procurement Coordinator
BP TRINIDAD AND TOBAGO LLC
Port of Spain
02.2006 - 07.2010
- PSCM Excellence Unit - Jan 2009 - July 2010
- PSCM Associate - Document Controller/PO Creator/ Administrative Assistant - Business Support Unit - Procurement Supply Chain Management (PSCM) - July 2008 - Jan 2009
- PSCM Associate - PO Creator/Administrative Assistant - Business Support Unit - Procurement Supply Chain Management (PSCM)- January - July 2008
- Administrative Assistant - Business Support Unit - Procurement Supply Chain Management (PSCM) - Feb 2006 - January 2008
Education
MBA - Logistics & Supply Chain Management
Australian Institute of Business
12.2023
Fundamentals in Purchasing -
School of Business and Computer Science
07.2005
Level 4 - Diploma - Procurement and Supply Chain Management
Chartered Institute of Purchasing and Supply
BA Honors - Business Management
Anglia Ruskin University
Skills
- Business Management
- Strategic Procurement Management
- Supply Chain Management
- Resource Allocation Management
- Distribution Operations Management
- Project Management
- Change Management
- Logistics Coordination
- Client Relationship Management
- Referral Marketing
- Employee Development
- Real Estate Management
- Contract Management
- Inventory Management
- Supplier Relationship Management
- Pricing Strategy Development
- Freight Transportation
- Coaching and Guidance
- Supplier Management Simplification
Certification
- 05/24/24, Certificate of Participation - Procurement In Action: IDB Procurement Policies for Works, Goods, Consulting and Non-Consulting Services, IDB (Inter-American Development Bank)
- 11/26/15, Conflicts of Interest - Group Compliance, Massy Wood Group Limited
- 11/26/15, Business Ethics Training - Group Compliance, Massy Wood Group Limited
- 10/08/14, Level 2 - Risk Assessment Training, Upstream Learning TT - BP TT LLC
Timeline
Procurement and Contract Management Consultant
Ministry of Health of Trinidad and Tobago
03.2024 - 08.2024
Purchasing Consultant - Head Office
Farfan and Mendes Crosbie Group
06.2023 - 02.2024
Procurement Officer
The North-Central Regional Health Authority (NCRHA)
08.2020 - 06.2023
Assistant Supervisor
Ministry of Education
05.2018 - 08.2020
Procurement Specialist
Massy Wood Group Ltd.
04.2013 - 06.2016
Procurement Specialist
Halliburton Trinidad Limited
11.2012 - 04.2013
Business Analyst, Purchasing
National Insurance Board of Trinidad and Tobago
02.2012 - 10.2012
Procurement Specialist - Project Management Unit
Ministry Of Health of The Republic of Trinidad and Tobago
03.2011 - 02.2012
Logistics Assistant
Yara Trinidad Limited
09.2010 - 03.2011
PSCM Procurement Coordinator
BP TRINIDAD AND TOBAGO LLC
02.2006 - 07.2010
MBA - Logistics & Supply Chain Management
Australian Institute of Business
Fundamentals in Purchasing -
School of Business and Computer Science
Level 4 - Diploma - Procurement and Supply Chain Management
Chartered Institute of Purchasing and Supply
BA Honors - Business Management
Anglia Ruskin University
Affiliations
- Member of the Chartered Institute of Purchasing and Supply (CIPS)
- Alumni - Anglia Ruskin University, United Kingdom
- Member of the Australian Institute of Business
Accomplishments
- Procuring materials and services for the Relocation Project for Chaguanas Health Facility (NCRHA)
- Recognized for my SCM Contribution for the achievement in bringing the Cassia bypass safely in (5) days ahead of schedule (MWG/BPTT)
- Recognised by BPTT's North Sea Team for negotiating contracts and technical perspective for the landing of a contract for the LeapFrog Crane (MWG/BPTT)
- Negotiated contracts over diverse categories (ALL)
- Attained qualified savings of USD$1,046,606.00 through comprehensive leveraging, and competitive sourcing for the Rental of Leapfrog Crane for Cassia B 48" Modification Project (MWG/BPTT)
- Reduced USD$5,000 in Stationery and Training and Development (BPTT)
- Led the negotiation of Infrastructure Projects for approximately TTD$34million and less for the New Scarborough General Hospital-Tobago (MoH)
- Negotiated mark-up reductions of 6% ($30M) with external suppliers (MWG/BPTT)
- Ability to work in a fast-paced and deadline-driven environment while still being completely focused on the job.
- Excellent abilities to develop healthy relationships with vendors and clients.
- Knowledge of ERP systems such as NETSTOCK; Acumatica; MAXIMO, ARIBA, LOTUS, SAP; Microsoft Dynamics GP and REQLOGIC.
- Outstanding leadership, presentation, and communication skills.
Interests/Hobbies
Music, Dancing and Meeting New People
References
Mrs. Quamela Jessop
Customer Service Manager
Arawak and Company Ltd
Mausica Road; D'Abadie
Arima
Phone:- (868) 646-9811 Ext: 281
Cell:- (868) 314-0473
Mr Amon Andrews
Police Constable
Trinidad and Tobago Police Service
Cell: (868) 276-7677
Personal Information
Date of Birth: 10/24/77
Industries
- Oil and Gas
- Banking and Finance
- Manufacturing
- Insurance
- Health Sector
- Statutory Boards
References
References available upon request.
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