MARY JAMES

• Report Generation (Sales/Expense Report, Punctuality and Regularity Report. Cheque Report)
• Providing support to the Accounts Clerk and Management Accountant
• Meeting Co-Ordination (Scheduling and Minutes)
• Taxation Management
• Upkeeping of company certificates and registration requirements
• Performance Appraisals (Development and Maintenance)
• Personnel File Maintenance
• Management of Employee Days
• Development and maintenance of Employee Rules and Regulations (Handbook etc.)
• Development and maintenance of Employee Reward and Recognition Systems
• Providing basic support to the Customer Service Department
• Management of office inventory

Civil-Registry

• Attending to members of the general public o Explanation of application procedures for birth, marriage and death certificates general
• Providing assistance in filling out official application forms
• Verifying forms to ensure they are filled out correctly

Land-Registry

• Responsible for physically recording deed information in Index, Country and Town Books
• Attending to members of the public by issuing vouchers for them to conduct deed searches
• Performing daily work including classifying all registered deeds and preparing them for scanning

Human Resource Department-Registry

• Responsible for the security, maintenance and classification of officers’ personal files and general files
• Packing files into the vault weekly or as stipulated by supervisor
• Ensuring that files available upon request by human resource officers and also providing them with any information needed regarding them.
• Folioing of officers’ vacation leave, sick leave and casual leave applications in their respective files for processing
• Assist in the distribution of job letters
• Assist in performing a file audit fortnightly to keep track of files
• Performed mail dispatch functions as well as received and sorted incoming mail

• Compile and sort sales invoices and payments
• Update and review of receivables and payables
• Calculate and file taxes (VAT, Annual Returns etc.)
• Reconcile cash and perform company bank deposits
• Preparation, printing of invoices through Peachtree Accounting Software and daily balancing of payments received Management of the company's petty cash system
• Maintenance of proper and organized filing systems for all company documents