Natasha Marchan
Summary
Results-driven Document Control and Records Management professional with over 20 years of experience in the Oil & Gas industry, supporting greenfield and brownfield projects. Experienced in managing and optimizing document control processes, ensuring compliance with industry standards, and enhancing data accessibility and security. Demonstrated ability to implement Electronic Document Management Systems (EDMS) and streamline workflows for efficient document lifecycle management. Possesses strong collaboration skills with cross-functional teams, contractors, and stakeholders while maintaining confidentiality and accuracy.
Overview
28
28
years of professional experience
Work History
Records & Information Management Technician II
Atlantic
Point Fortin
01.2013 - 01.2023
- Maintained and optimized a comprehensive Records Management System aligned with industry best practices
- Developed policies, procedures, and guidelines for document control and records retention
- Established and managed Electronic Document Management Systems (EDMS) to ensure efficient document retrieval and accessibility
- Provided training and support to employees and contractors on document organization and EDMS functionality
- Ensured compliance with regulatory standards, including the secure handling of confidential process safety information
- Led digitization initiatives, including the integration of Nexus, Maximo, and Digital Twin technologies
- Coordinated document control processes with internal and external stakeholders, including vendors and contractors
- Audited and maintained document databases to ensure accuracy, completeness, and up-to-date records
- Reconciled Management of Change (MoC) documentation with the MoC database and resolved discrepancies
Document Controller
Atlantic
01.2012 - 01.2013
- Managed controlled distribution and accessibility of technical documentation and project records
- Oversaw document archiving and retrieval processes for critical operational data
- Ensured compliance with document version control and approval workflows
Document Control Assistant
Atlantic
01.2007 - 01.2012
- Assisted in the implementation and maintenance of document control systems for operational efficiency
- Provided administrative support for document processing, indexing, and retrieval
Office Assistant
Atlantic
01.2000 - 01.2007
- Supported document management activities, ensuring systematic record-keeping and document distribution
Project Assistant – Tobago Hilton Project
Hafeez Karamath Construction
02.1999 - 12.1999
Document Control Clerk – Atlantic LNG Project
Atlantic
08.1998 - 01.1999
Contracts Clerk
Petroleum Company of Trinidad & Tobago
01.1995 - 01.1999
Education
Diploma in Business Management -
UWI School of Continuing Studies
Certificate in Business Administration -
UWI School of Continuing Studies
Microsoft Access (Advanced) -
Personalized Computer Services
Typing (Pitman’s) -
Personalized Computer Services
CXC O’Levels -
Holy Faith Convent
PenalSkills
- Document Control & Records Management
- Electronic Document Management Systems (EDMS)
- Compliance & Regulatory Documentation
- Data Analysis & Information Security
- Document Version Control & Archiving
- Process Optimization & Workflow Automation
- Project Documentation & Technical Records
- Digital Transformation & System Integration
- Microsoft SharePoint
- ACONEX
- SmartPlant
- Documentum
- Training & User Support
Hobbies and Interests
- Reading
- Outdoor Activities
- Exercising
- Systems Design
References
References and Certifications available upon request.
Certifications And Technical Training
- Records & Information Management
- Records Retention & Electronic Records Management
- Auditing Basics for RIM Professionals
- Project Management Essentials
- Management of Change Training
- Power BI & Data Analytics
- FusionLive, Documentum, ACONEX, SmartPlant, Oracle
- Microsoft Office Suite (SharePoint, Word, Excel, Visio, Access)
- Strategic Thinking & Business Process Improvement
Timeline
Records & Information Management Technician II
Atlantic
01.2013 - 01.2023
Document Controller
Atlantic
01.2012 - 01.2013
Document Control Assistant
Atlantic
01.2007 - 01.2012
Office Assistant
Atlantic
01.2000 - 01.2007
Project Assistant – Tobago Hilton Project
Hafeez Karamath Construction
02.1999 - 12.1999
Document Control Clerk – Atlantic LNG Project
Atlantic
08.1998 - 01.1999
Contracts Clerk
Petroleum Company of Trinidad & Tobago
01.1995 - 01.1999
Diploma in Business Management -
UWI School of Continuing Studies
Certificate in Business Administration -
UWI School of Continuing Studies
Microsoft Access (Advanced) -
Personalized Computer Services
Typing (Pitman’s) -
Personalized Computer Services
CXC O’Levels -
Holy Faith Convent
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