Nicole Aneisha Molino
Penal
Summary
Professional with strong background in business systems administration, adept at optimizing system performance and streamlining processes. Known for fostering team collaboration and delivering impactful results, with robust ability to adapt to changing business needs. Skilled in systems analysis, project management, and problem-solving, demonstrating reliability and focus on achieving organizational goals.
Overview
18
18
years of professional experience
Work History
Product and Service Delivery Business Systems Administrator
Schlumberger Trinidad Inc.
08.2013 - 09.2024
- Prepare and Issue Purchase Orders, ensuring all documentation/approvals are received, for local, as well as, International vendors
- Complete goods receipt, in order for vendors to submit their invoices to Ariba for payment processing
- Analyze and action Open PO reports monthly, communicate with suppliers to deliver invoices, in a timely manner
- At times follow up to ensure lead-time expediting
- Reduce DIR and DSO, to facilitate with timely payment from clients, by ensuring billing has all supporting documents and details of charges are accurate
- Prepare reimbursable revenue vs cost reconciliation reports for management, ensuring vendor POs are goods receipted and clients billed simultaneously, within the current billing period
- Create Field Tickets for Rentals and Reimbursable Revenue on a monthly basis
- Visit the client's, PSCM representatives to follow up on supports for revenue recognition and invoicing, e.g., PO and POR, SO and SES
- Update Revenue Statement on a monthly basis
- Compare Revenue Statement and monthly Forecast, and produce financial reports to management, within deadline
- Maintain an organized archiving/e-filing system of corporate documents
- Update load chart for payroll bonus calculation for unionized employees
- Coordinate police and fire services escort for explosive movements and follow up on their compensation
- Application and reimbursement of a TTD$20k cash float, for explosive compensation
- Preparation of letters for explosive movements
- Arrangement of flights, training, medical booking, hotel and catering for staff
- Knowledge of various internal systems, to name a few, SWPS, Quest, FTLX, I-District, SAP
- Collaborated with cross-functional teams to identify opportunities for process improvements, resulting in increased efficiency and cost savings.
- Supported project management initiatives by tracking progress against goals, identifying obstacles, and recommending corrective actions to stay on target.
- Enhancing user understanding and promoting consistent usage among team members.
- Provided excellent customer service when addressing internal stakeholder inquiries or concerns relating to technical issues or system functionalities.
- Provided comprehensive end-user training on new systems and applications, facilitating seamless adoption across the organization.
- Self-motivated, with a strong sense of personal responsibility.
- Worked effectively in fast-paced environments.
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Excellent communication skills, both verbal and written.
- Worked well in a team setting, providing support and guidance.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Passionate about learning and committed to continual improvement.
- Worked flexible hours across night, weekend, and holiday shifts.
- Adaptable and proficient in learning new concepts quickly and efficiently.
- Proved successful working within tight deadlines and a fast-paced environment.
- Learned and adapted quickly to new technology and software applications.
- Organized and detail-oriented with a strong work ethic.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Strengthened communication skills through regular interactions with others.
Receptionist/Administrative Assistant
PCS Nitrogen Trinidad Limited
03.2013 - 06.2013
- Greet visitors and direct them to their destination
- Respond to queries by callers, visitors and/or employees as appropriate
- Effective use of PBX, directing calls as required
- Online processing of airway billings for FEDEX and DHL
- Book conference rooms
- File respective documents at the front desk
- Maintenance of both incoming/outgoing correspondences
- Maintenance of office equipment
- Prepare salary deduction forms for personal telephone bills and courier charges
Receptionist
Weatherford Trinidad Limited
09.2012 - 10.2012
- Greet visitors and direct them to their destination
- Effective use of PBX, directing calls as required
- Maintenance of both incoming/outgoing correspondences
Receptionist/Administrative Assistant
Caribbean Nitrogen Company c/o IPSL
08.2010 - 01.2011
- Greet visitors and direct and/or escort them to their destination
- Effective use of the PBX, directing calls to and taking and conveying messages as required
- Respond to queries by callers, visitors and/or employees as appropriate
- Assist in maintaining the filing systems for all Human Resources Functions
- Assist in the photocopying of correspondence and documents
- Maintain the Company's database by sorting, filing and purging applications
- Assist in the co-ordination of arrangements for interviews by confirming venue, ordering lunches, snacks and other related requirements
- Assist in the registration of employees for training and co-ordination of arrangements for venue, ordering lunches, snacks and other related requirements for in-house programmes
- Prepare correspondence, such as, letters of employment
- Preparation of Petty Cash Vouchers
- Review leave records, highlighting inconsistencies and file related forms
- Update and maintain training and development data on the relevant data-base
- Make arrangements for meetings by booking of the Conference Room
- Use of JD Edwards System for preparing PO's
Administrative Assistant
Agrogen Limited
07.2007 - 12.2007
- Filing of documents
- Calculation of Sick Leave; Vacation Leave; Casual Leave and Maternity Leave
- Preparation of Job Letters
Clerk 1
South West Regional Health Authority
05.2006 - 05.2007
- Filing of documents
- Calculation of Sick Leave; Vacation Leave; Casual Leave and Maternity Leave
- Preparation of Job Letters
Education
Bachelor of Arts - Business Administration
HERIOT WATT UNIVERSITY
06.2014
ADVANCED DIPLOMA -BUSINESS MANAGEMENT
ASSOCIATION OF BUSINESS EXECUTIVES
HIGHER EDUCATION 06.2012
DIPLOMA 2-BUSINESS MANAGEMENT
ASSOCIATION OF BUSINESS EXECUTIVES
SCHOOL OF BUSINESS AND COMPUTER SCIENCES12.2011
DIPLOMA 1-BUSINESS MANAGEMENT
ASSOCIATION OF BUSINESS EXECUTIVES
SCHOOL OF BUSINESS AND COMPUTER SCIENCES12.2010
Skills
- Business process improvement
- Database Administration
- Problem-Solving
- Time Management
- Attention to Detail
- Multitasking
- Excellent Communication
- Organizational Skills
- Team Collaboration
- Active Listening
- Adaptability and Flexibility
- Decision-Making
Affiliations
- SHANE GOSINE -MANAGER (SLB) 362-4833
- NAEEM DANIEL -MANAGER (SLB) 432-0248
Timeline
Product and Service Delivery Business Systems Administrator
Schlumberger Trinidad Inc.
08.2013 - 09.2024
Receptionist/Administrative Assistant
PCS Nitrogen Trinidad Limited
03.2013 - 06.2013
Receptionist
Weatherford Trinidad Limited
09.2012 - 10.2012
Receptionist/Administrative Assistant
Caribbean Nitrogen Company c/o IPSL
08.2010 - 01.2011
Administrative Assistant
Agrogen Limited
07.2007 - 12.2007
Clerk 1
South West Regional Health Authority
05.2006 - 05.2007
Bachelor of Arts - Business Administration
HERIOT WATT UNIVERSITY
ADVANCED DIPLOMA -BUSINESS MANAGEMENT
ASSOCIATION OF BUSINESS EXECUTIVES
DIPLOMA 2-BUSINESS MANAGEMENT
ASSOCIATION OF BUSINESS EXECUTIVES
DIPLOMA 1-BUSINESS MANAGEMENT
ASSOCIATION OF BUSINESS EXECUTIVES
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