NIRMALA MAHARAJ
Macoya
Summary
Dynamic finance professional with extensive experience at Nestle Trinidad and Tobago Limited, excelling in balance sheet analysis and demonstrating exceptional organization skills. Achieved over 75% payment forecasting accuracy and played a key role in system upgrades, showcasing a commitment to continuous improvement and teamwork.
Knowledgeable Accounts Payables Specialist with strong background in streamlining accounting operations and enhancing financial processes. Proven success in implementing systems such as FX Pulse improvements that increased efficiency and accuracy.
Proficient in all aspects of accounting, including accounts payable and receivables. Gifted in building, training and leading other team members.
Overview
16
16
years of professional experience
Work History
Accounting Operations Analyst
Nestle Trinidad and Tobago Limited
02.2024 - Current
- Pension Fund Calculations- Monthly ensuring all payroll posting are completed, working papers to match balance sheet amount- Ill health journal prepared- RWPO and IAS19 journal
- Journals preparations- standard (recurring) Journal tracker updates ensuring postings are completed each month
- Audit support- preparing and providing any support requested for the various internal and external audits
- Balance Sheet accounts review reconciliation and compensations identifying old balances -actions to clear and update with comments
- Petty Cash counts Monthly and adhoc support with the petty cash reconciliation process
- Monthly Royalties Calculations- WHT RWPO and C5 form completions
- VAT Returns review and submission of VAT Returns
- Balance Sheet Reviews- sending compensation K2 tickets, follow ups on Accruals
- Bank Reconciliation- compensation of items achieving target for month end close with no open items impacting
- Credit Card RBL and AMEX accounts review 2022-2024- clearing and preparing payment documents for processing
- Adherence to all deadlines on a timely basis according to PEC Calendar with first time quality
- Fixed Asset counts review and follow ups- Asset register disposal, additions and amendments via tickets
- Bank Signatory and Online update management of incoming and outgoing persons- liaising with legal to ensure alignment
- Actively participated in system upgrades to ensure seamless integration of new features tailored to the needs of the finance team.
Accounts Payables Assistant
Nestle Trinidad and Tobago Limited
06.2023 - 01.2024
- Continuation of the duties Accounts Payables; Cashier with the exception of Cheque distribution and Management of petty cash
- Weekly Payments approval for automatic payments sand adhoc requests using Citi Direct
- Resolving queries from vendors to create a good working relationship with them
- Quantum Forecasting- achieving forecasting accuracy above 75%-80%
- Reconciliation of statements (Foreign & Shipping), and conducting the relevant investigations queries
- Management of advance payments via EXIM Bank and vendor accounts clearing
- Completion of Journals
- Preparing Treasury reports - ALM Reporting
- Updating Banking Signatories
Cashier
Nestle Trinidad and Tobago Limited
09.2016 - 06.2023
- Management of petty cash payments (TTD and USD) in keeping with relevant accounts payable procedure for NTTL and NCI, inclusive of weekly reconciliation of floats, journals for reallocation, entering all vouchers and receipts with accurate information on SAP
- Complete payment proposals in compliance with the Payment process via input in the Bank's Portal for Foreign, Travel & Expense payments
- Using both Citibank and FX Pulse platforms
- Coordinate and facilitate the purchase of currencies for payments based on payment proposals on a weekly basis
- Prepare, follow up and file all Treasury Bank and Cash Letters to facilitate movement of funds for NTTL and NCI as needed
- Complete vendor account reconciliation, closing any gaps
- Prepare journals for additional payments such as car loans, rental deposits returned, pension payments and cash returns, payments or credit cards as needed
- Providing Bank Reconciliation support for both NTTL and NCI
- To request Webform tickets and follow up to ensure resolution and conclusion, as and when needed
- Vendor Bank compensations, in accordance with Bank rec open items
- Prepare Parked items report- showing visibility to the stakeholder and providing support to clear
- Support with Audit preparations- completing audit request, assisting to close points identified in previous audits, Standard routines
- Updating signatures for banks
- Coordinate and completing documents required
- Supporting with Cash Advance approvals in Concur and payments via SAP
- Use of Quantum for forecasting Payments- coordinating payroll and payments to suppliers daily to achieve a target of 80% accuracy monthly
- Cheque distribution- updating the listing and guiding suppliers with the transaction to Transfers
Accounting Assistant
Electrical Industries Group Limited
01.2015 - 03.2016
- Obtaining un-posted listing of invoices printed and collecting each invoice for posting from all branches where printed for posting on a daily basis
- Microsoft Dynamics Great Plains (GP)
- Knowledge of the Sales and Financial Modules on GP
- Analysing invoices for any distribution errors or vat calculation errors and posting invoices on a batch basis
- Entering\Checking receipts daily
- Following up on queries for customers, assisting and notifying sales reps to bring closure to o\s unpaid invoices for timely payments
- Producing weekly, monthly, and sometimes daily AR reports for management meetings upon request
- Monitoring and updating all reports necessary for monthly reporting to avoid a month end rush to ensuring efficiency
- Reports included Returns report, credit concentration, customer aging reports, generating graphical representations to show this data AR to Sub Ledger reconciliations (monthly and daily)
- Closing the prior month within the 2 working days outlined for close off, to begin processing for the current month in a timely manner on schedule
- Close off included posting all receipts, invoices and returns, applying all outstanding payments, AR Sub ledger reconciliation
Accounts Payables Clerk
Modern Electrical Supplies Limited
06.2012 - 01.2015
- Microsoft Dynamics Great Plains (GP).Knowledge of the Purchasing, Financial, Sales and Inventory Modules on GP
- Well-rounded with the Purchasing Module
- Keeping with the alignment of the chart of accounts
- Ensuring all invoices are accompanied by authorised requisition, receiving reports and purchase orders
- Payments of gas, utilities (WASA, T&TEC, TSTT) and other related fixed costs on a timely manner, liaising with other departments such as the receiving and purchasing clerks to resolve discrepancies
- Following up on queries regarding missing documentation
- Resolving queries with suppliers (or customers) concerning receipts of invoices and payments
- Maintaining a strong relationship with three other branches, international and local companies, as well as the internal departments (manufacturing, customs and HR)
- Maintaining proper filing system of all invoices to be paid and paid (prepayments)
- Keeping an organised and easy retrieval system for the Accountant (CFO) and CEO
- Requesting statements from suppliers and performing reconciliations of statements received to Accounts Payable Sub Ledger
- Working with larger supplier accounts, reconciling to ensure all inventories is accounted for the international counter parts that included projects on backlogs on a yearly period basis
- General journal, transaction entries for inter- bank transfers and other transactions, reconciliation of sub ledger and general ledger, working alongside the Accountant to assist in month to month and year to year closure
- Petty Cash and Credit Card payments' account allocations and reconciliations (back log and current) for multiple credit cards Foreign and Local keeping track of foreign payments and related applied invoices
- Auditing receiving reports/ system receipts for accurate account allocations and posting said journals
- Checking on any variances, obtaining credit notes if any
- Keeping relations with warehouse managers to have these reports checked in a timely manner to update the inventory and bin locations
- Preparation of cheques, ensuring all necessary documentation is attached, prepayment where necessary and follow up to ensure a closure to payments
- All payments are checked and authorised by the CFO
- Sometimes sub for Purchasing Clerk to prepare and follow up on Purchase order processing working directly with the General Manager and other top buyers such as the Sales and Marketing Manager and CEO
- Preparations of letters to get managers drafts, for customs and the related costs associated with the importation of goods, accurately allocated to the corresponding accounts
- Done in a timely manner on a daily basis within the confirmation/ deadline time to send the courier out in a timely manner
- Payments via wire transfer letters with the accurate banking information, supporting documents, that is, invoices, proforma invoices, statements and purchase orders
- Keeping tracking of these prepayments and bringing closure to them by enter matching the invoices to the payments
- Liaising with the CFO each day to keep records up to date of any changes
- Updating spreadsheets for down payments and final payments
- Landed Costing- shipment spreadsheets to accumulate total costs of containers and payment allocations
- Working closely with the Customs officers both internal and external per shipment and sometimes per item
- Maintaining logs of incoming and outgoing containers and the related inventory updates on to GP with the landed costs
- Cashing using Compass Technologies and GP- Cash, Linx, Visa, Credit Notes for Cash and Charge Customers
Accounts Clerk, Accounts Payables Department
North Central Regional Health Authority
01.2012 - 05.2012
- Filing of the different document packages in segregation of the related companies
- Preparation of said packages for the end of month procedure of paying bills
- Listings for the approval of documents on Excel
- Spreadsheets for the documentation of the various bills, to keep track and tally for payments
- Reconciliations of company statements with the trail balance as at date; and reversals
- Preparation of vouchers, tallied with accuracy for CEO authorization
- Dealing with Supplier inquiries; on phone and in person
- Use of the Great Plains accounting software; the purchasing and financial areas, searching, updating accounts, generating reports, and inquiries
Purchasing Clerk
North Central Regional Health Authority
11.2011 - 12.2011
Clerical Assistant, Management Accounting
North Central Regional Health Authority
09.2011 - 11.2011
Project Management Trainee
North Central Regional Health Authority
05.2009 - 08.2009
Education
Advance Taxation -
School of Practical Accounting
01.2014
Practical Accounting -
School of Practical Accounting
01.2013
BSc. - Management Studies: Minor in Finance and Human Resource Management
University of the West Indies
01.2011
Certificate of Business Management and Technology -
University Sixth Form School
01.2008
Introduction to Computers -
School of Practical Accounting
01.2007
Microsoft Excel -
School of Practical Accounting
01.2007
Peachtree Accounting - Basic
School of Practical Accounting
01.2007
Skills
- Month end close
- Journal entries
- Accounts receivable
- Accounts payable
- Balance sheet analysis
- Microsoft Excel
- Bank reconciliations
- SAP
- Time management
- Bank reconciliation
- Microsoft office
- Interpersonal skills
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Accounting Operations Analyst
Nestle Trinidad and Tobago Limited
02.2024 - Current
Accounts Payables Assistant
Nestle Trinidad and Tobago Limited
06.2023 - 01.2024
Cashier
Nestle Trinidad and Tobago Limited
09.2016 - 06.2023
Accounting Assistant
Electrical Industries Group Limited
01.2015 - 03.2016
Accounts Payables Clerk
Modern Electrical Supplies Limited
06.2012 - 01.2015
Accounts Clerk, Accounts Payables Department
North Central Regional Health Authority
01.2012 - 05.2012
Purchasing Clerk
North Central Regional Health Authority
11.2011 - 12.2011
Clerical Assistant, Management Accounting
North Central Regional Health Authority
09.2011 - 11.2011
Project Management Trainee
North Central Regional Health Authority
05.2009 - 08.2009
Practical Accounting -
School of Practical Accounting
BSc. - Management Studies: Minor in Finance and Human Resource Management
University of the West Indies
Certificate of Business Management and Technology -
University Sixth Form School
Introduction to Computers -
School of Practical Accounting
Microsoft Excel -
School of Practical Accounting
Peachtree Accounting - Basic
School of Practical Accounting
Advance Taxation -
School of Practical Accounting
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