RASHIDA NILES
Edinburgh,Chaguanas
Summary
Dedicated administrative professional with extensive experience in operational coordination, planning, and support. Background working with confidential information, strict processes, and agenda management aligned to corporate objectives. Strongly committed to service excellence, client satisfaction, and team collaboration. looking for a challenging new role with the opportunity to make a lasting impact.
Overview
34
34
years of professional experience
Work history
Procurement Clerk
Materials Management Department
03.1990 - 07.1993
- Compile information and records to draw up purchase orders for procurement of materials and services
- Compare suppliers' bills with bids and purchase orders to verify accuracy
- Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers
- Review requisition orders to verify accuracy, terminology, and specifications
- Calculate costs of orders and forward invoices to the accounts department
- Contact suppliers to schedule or expedite deliveries and resolve shortages, missed or late deliveries, and other problems
- Track the status of requisitions, contracts, and orders
- Respond to customer and supplier inquiries about order status, changes, or cancellations
Administrative Assistant, the Corporate Secretary/Legal Officer
TTT LIMITED
01.2021 - Current
- Maintained accurate and detailed compliance records.
- Managed files with the highest levels of confidentiality and discretion.
- Draft and prepare letters, reports and other general correspondence
- File and maintain comprehensive and accurate corporate records, documents, and reports.
- Reviewed legal documents for accuracy and compliance.
- Prepare and compile documents for meetings
- Record minutes of the Board and subcommittee meetings as required
- Preparation of statutory quarterly reports for submission to the Line Ministry
- Assist with special projects and presentations for meetings
- Maintain confidentiality of the Corporate Secretary/Legal Officer Office
- Maintains an accurate filing system for the preservation of office information.
- Organised personal and professional calendars, supplying timely reminders of upcoming meetings and events.
- Create email notifications, invitations, and agendas for meetings, events, and appointments.
- Maximised team productivity by maintaining adequate levels of office supplies.
Director/Administrative Coordinator
BUNCORP PRODUCTIONS LTD
01.2021 - Current
- Handle clerical and administrative duties and coordinate general administration within the organisation
Paralegal
Freelancer
01.2018 - Current
- Estate Planning and Administration
- Deed Polls
- Conveyancing
Executive Assistant
TRINIDAD AND TOBAGO COPYRIGHT COLLECTION ORGANISATION
01.2020 - 01.2022
- Act as the point of contact between executives/board members, employees, clients and other external partners
- Manage information flow in a timely, accurate manner
- Manage executives' calendars and set up meetings
- Used computer software (Sage Accounting/Peachtree) to optimise billing processes, track AR/AP, profits and overhead
- Prepare weekly, monthly or quarterly reports
- Producing presentations
- Payroll processing
- Preparation of quotations and invoices for corporate clients
- Negotiating and finalising contracts
- Oversee compliance officers and clerical staff, ensuring quality service to clients
- Format information for internal and external communication - memos, emails, presentations, reports
- Take minutes during board meetings
- Organise and maintain the office filing system and look for ways to improve
Administrator/Legal Assistant
NIGEL TRNCOSO - ATTORNEY-AT-LAW
01.2016 - 01.2018
- Prepare Applications for Grants of probation and Letters of Administration
- Prepare relevant documents for filing at the Companies' registry
- Transcribed legal documents
- Organised files for court proceedings.
- Filed documents with the courts on behalf of the attorney.
- Received and placed telephone calls to clients and prospective clients.
- Entered new cases into the company database.
- Maintained calendar
- Drafted and submitted legal documents to the attorney for review and approval.
- Managed client files with the highest levels of confidentiality and discretion.
- Submitted forms and applications for ongoing cases, supporting case progression.
- Reviewed legal documentation and flagged errors for correction.
- Revise previously prepared legal documents to reflect changing information or improve compliance with standards.
- Liaised with court staff to schedule trials, hearings, and pretrial witness interviews.
- Created legally binding wills for clients.
- Oversaw end-to-end completion of Client Matter Inception (CMI) processes.
- Produced affidavits and briefs for different cases.
- Responded to routine inquiries, arranged meetings, and maintained supplies to support the productivity of legal practice.
- Reviewed court hearings to compile information for attorneys.
- Coordinated delivery of legal correspondence to clients, witnesses, and court officials.
- Scheduled appointments, appearances, and briefings.
- Prepare documents for stamping at the BIR and registration at Legal Affairs.
- Payroll administration
- used a case management system to monitor and maintain case-related information and court deadlines.
- Transcribed verbal communications from attorneys, client interviews, and depositions
Medical Practice Office manager
UROCARE LTD
01.1996 - 01.2009
- Coordinated travel arrangements and reservations
- Managed practice IT and telephony systems, liaising with third-party suppliers to resolve issues.
- Utilised QuickBooks to manage payroll for medical staff.
- Monitored and evaluated practice employees, conducting quarterly performance reviews and competency testing to maintain service quality standards.
- Implemented an effective complaints system to appropriately handle and resolve patient issues in accordance with agreed procedures.
- Closely monitored cash flow and forecasting to effectively control costs and maximise practice income.
- Created and enforced practice policies, standards, and guidance to optimise day-to-day running and aid practice growth.
- Oversaw daily practice operations.
- Performed medical equipment selection based on product quality and cost-effectiveness, negotiating preferred supplier rates, leading to annual cost savings.
- Managed practice bank accounts.
Secretary
NCRHA - ERIC WILLIAMS MEDICAL SCIENCES COMPLEX
01.1990 - 01.1996
- Greeted visitors entering the department, determined the nature and purpose of the visit and directed them to the appropriate personnel
- Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate management instruction
- Obtain signatures for financial documents and invoices
- Compose correspondence for signature
- Distributed company-wide announcements and meeting minutes, booked conference rooms and coordinated catering for meetings/conferences
- Catalogued and managed department records and files for prompt and efficient retrieval
- Plan and manage travel arrangements, scheduled meetings and calendar management for the Director of Materials Management
- Coordinated and supervised key work assignments given to clerical staff to ensure efficiency and completion on schedule
- Payroll preparation
- Tender processing
- Performed general office duties, including answering the phone, routing telephone calls
Education
Associate Degree - Business Management
UNIVERSITY OF THE WEST INDIES
Diploma - Business Management
PENN FOSTER COLLEGE
Certificate, Introduction to Industrial Relations - undefined
CIPRIANI COLLEGE OF LABOUR & COOPERATIVE STUDIES
undefined
Arima Business
2016
undefined
KIPP Blytheville Collegiate High School
2015
Certificate, Principles of Real Estate Sales PURCHASING AND STORES CONSULTING SERVICES Certificate, Foreign Purchasing AREEF ALI & ASSOCIATES Certificate, PowerPoint AREEF ALI & ASSOCIATES Certificate, Excel - undefined
ROYAL BANK INSTITUTE OF BUSINESS TECHNOLOGY
2012
undefined
ST. JAMES SECONDARY
1989
Skills
- Dedicated team player
- Excellent Quickbooks and Sage Accounting knowledge
- Drafting legal correspondence
- Schedule management
- Working knowledge of the legal system, including the court e-filing system
- Sound knowledge of administrative management tools, techniques, and systems
- Client confidentiality
- Compliance management
References
Christophe Brathwaite
Chief Executive Officer (Ag)
TTT Limited
Tel: 868-682-8669
Email: brathwaitelawco@gmail.com
Gerard Weekes
Past-President
Trinidad & Tobago Copyright Collection Organization
Tel: 1-647-573-0673 (WhatsApp)
Email: gweekes2002@yahoo.com
Hasely Crawford
Tel: 868-680-8789
Email: hctc19761@gmail.com
Sterling John
Attorney-at-Law
Sterling John & Associates
64 Picton Street, Newtown, Port of Spain
Tel: 868-785-3496/287-1209
Email: sdjohnlegal@gmail.com
Jenifer Gobin
Business Management Consultant
Lp#51 Savannah Drive, Southern Main Road, Cunupia
Tel: 868-769-3677
Email: jenifergobin@yahoo.com
Timeline
Administrative Assistant, the Corporate Secretary/Legal Officer
TTT LIMITED
01.2021 - Current
Director/Administrative Coordinator
BUNCORP PRODUCTIONS LTD
01.2021 - Current
Executive Assistant
TRINIDAD AND TOBAGO COPYRIGHT COLLECTION ORGANISATION
01.2020 - 01.2022
Paralegal
Freelancer
01.2018 - Current
Administrator/Legal Assistant
NIGEL TRNCOSO - ATTORNEY-AT-LAW
01.2016 - 01.2018
Medical Practice Office manager
UROCARE LTD
01.1996 - 01.2009
Procurement Clerk
Materials Management Department
03.1990 - 07.1993
Secretary
NCRHA - ERIC WILLIAMS MEDICAL SCIENCES COMPLEX
01.1990 - 01.1996
Associate Degree - Business Management
UNIVERSITY OF THE WEST INDIES
Diploma - Business Management
PENN FOSTER COLLEGE
Certificate, Introduction to Industrial Relations - undefined
CIPRIANI COLLEGE OF LABOUR & COOPERATIVE STUDIES
undefined
Arima Business
undefined
KIPP Blytheville Collegiate High School
Certificate, Principles of Real Estate Sales PURCHASING AND STORES CONSULTING SERVICES Certificate, Foreign Purchasing AREEF ALI & ASSOCIATES Certificate, PowerPoint AREEF ALI & ASSOCIATES Certificate, Excel - undefined
ROYAL BANK INSTITUTE OF BUSINESS TECHNOLOGY
undefined
ST. JAMES SECONDARY
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