Sarika Baran
Sangre Grande
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
11
11
years of professional experience
Work History
Reap Committee
Ministry Of Public Utilites
- Assist in Minutes to CEO’s Meetings
- Planning and Recording on Incoming Files
- Work with various team leads in completing administrative and research duties internally and externally
- Assist in Human Resources Related Projects
- Assist in Preparing and Researching Financial Documents
- Plans Meetings and scheduling of itinerary.
- Liaise with agencies to obtain relevant data for the Permanent Secretary/ ERPPD
- Member of the Cabinet Committee for Credit Unions
- Member of the Cabinet Committee Renewable and Efficiency Energy Cabinet Committee
- Research data provided by agencies for verification before submitting to PS.
Human Resource Department- Pension and Leave Unit
- Pay-record cards, files, and other relevant documents, in order to reviews and upgrades existing Pension and Leave Management Systems
- Develops and implements programmes for training of staff in Pension and Leave procedures, systems and processes
- Audits data from current files as well as files retrieved from storage
- Audits Pension and Leave Records and Statement of Indebtedness
- Assists in establishing a database (manual and/or electronic) for maintaining and updating particulars relating to transfers, promotions, changes in remuneration, and leave taken by Public Officers of the Ministry and Pension and Leave Records
- Assists in the preparation of periodic reports on Pension and Leave Records
- Collaborates on special project exercises, such as the Voluntary Separation of Employment Plan (VSEP), TTPost Employees with provisions of the Civil Service Pension Act and Pension Regulations and/or Government decisions
- Obtains data from other Ministries or Department that may assist in the Preparation of Pension and Leave Records and Auditor and General Report.
Human Resource Department- Business Operations Assistant II
08.2019 - Current
- Prepares Ministerial Notes and Minutes for the approval of Employment on Contract, Terms and Conditions and payment of compensation in lieu of unutilised vacation leave (as applicable), based on assigned schedule; for onward submission to HRA
- Prepares Notes for the Permanent Secretary regarding Maternity Leave and Leave of Absence without pay for onward submission to HRA
- Prepares submissions to Permanent Secretary for Variation of Hours of Work, for onward submission to HRA for assigned schedule
- Responds to simple queries from Ministries/Departments, Comptroller of Accounts, Chief Personnel Officer as required, based on assigned schedule
- Authorises the Accounts Unit and IHRIS to terminate payment of salaries to Officers who have resigned/whose employment tenure have been terminated
- Authorises the Accounts Unit and IHRIS to effect payment to contract employees based on approved interim salaries or salaries determined by the CPO as applicable to the position/s, based on assigned schedule
- Note all sick and compassionate leave applications and monitors personal/vacation leave for Officers, based on assigned schedule
- Updates and maintains contract establishment for assigned schedule
- Monitors the administration/completion of PARs for contract officers, based on assigned schedule
- Monitors the administration of contract gratuity for contract officers, based on assigned schedule
- Prepares letters of Offer of Employment for newly recruited employees, based on assigned schedule, as required
- Prepares letters of Introduction to Head of Division for newly assigned staff or staff who have been re-assigned
- Prepares letters of offer to staff for terms and conditions determined by the Chief Personnel Officer for non-standardised positions
- Administers Orientation programme for newly recruited contract staff
- Informs the Communications Unit and Information Technology (IT) Unit of new staff, so that arrangements can be made for the preparation of identification cards, staff introductions, setting-up of IT equipment and access of Divisional folders, Internet access etc, for assigned schedule
- Informs the General Administration Unit of new staff, so that seating accommodation can be arranged, based on assigned schedule
- Informs the Communications Unit, Information Technology Unit and General Administration Unit of staff who are no longer employed with the Ministry, for assigned schedule
- Researches and prepares proposals for submission to the CPO for preparation of terms and conditions for contract employees
- Prepares memorandum to Legal Services Division for preparation of contract agreements and reviews draft agreements prior to execution by Legal, based on assigned schedule
- Generates reports providing statistical data in response to parliamentary queries based on assigned schedule, as required.
Business Operations Assistant 1,ERPPD
Ministry of Public Utilities
01.2016 - 08.2019
- Assist in the Development of the Statically Digest for the Ministry
- Work with the Director in both administrative and reporting duties
- Cabinet Note Auditing, research and assisting in policy development
- Worked with the Integrated Water Resources Policy, Complete reports for Monitoring and Evaluation Division on each Sector I.e
- Water, Electricity, Postal, Telecommunications and Research
- Work with various team leads in completing administrative and research duties internally and externally
- Racks the progress of projects using appropriate project management tools and techniques
- Helps prepare budget proposals, assists in managing and monitoring budget expenditure and revisions and provides interim status reports of all projects
- Coordinates and schedules project team’s meetings, as well as update and support meetings with Stakeholders
- Assists in the maintenance of financial records on the utilization of funds under all projects and the execution of activities for and in monitoring the execution of project work plans
- Assists in ensuring that project activities are properly and realistically scheduled, monitored and reported
- Assists in developing monitoring and evaluation reports to be submitted
- Research data for Notes for Cabinet, reports and other project related documentation
- Performs other related duties as required.
- Streamlined business processes by identifying efficiencies and implementing new strategies.
- Supported management in decision-making by providing comprehensive data analysis and reporting.
- Collaborated with cross-functional teams to develop and execute business initiatives, increasing overall efficiency.
- Facilitated clear communication between departments, promoting a cohesive work environment conducive to productivity.
- Provided administrative support during large-scale projects, allowing team members to focus on core responsibilities without distraction.
- Assisted in creating project timelines that successfully met deadlines while adhering to budget constraints.
- Applied core knowledge to effectively communicate sensitive or technical information while adhering to regulatory guidelines.
- Researched, analyzed, and projected market data for potential markets.
- Collected, organized and provided data to maintain program status and customer commitments.
Clerical Assistant
Electrical Inspectorate Division
09.2015 - 01.2016
- Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring knowledge of office management systems and procedures
- Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing
Field Experience at the Rebirth House
09.2012 - 06.2013
- Working with Drug, Alcohol, Sex Addicts as well as HIV/AIDS persons on coping with their addiction
- Regular visitation to the Port of Spain rapid testing center, on educating the public on the trend of STD’s as well as visitation to persons being diagnosed with HIV/AIDS.
Education
MBA - Business Administration And Management
Arthur Lok Jack School Of Business
Mt. Hope12.2023
BSc Behavioral Science - Human Resource Management
The University of The Southern Caribbean
01.2014
Skills
- Organizational and planning skills
- Communication skills
- Information management
- Attention to detail
- Problem-solving
- Adaptability
- MS Word
- Excel
- Outlook
- Typing skills - 60wpm
- Knowledge of office Management systems and procedures
- Teamwork and Collaboration
- Networking
- Task Prioritization
- Team Management
Affiliations
- Nestor Village Council, Community-Related Activity and Cultural Programs, 2000-Present
- AAKM Youth Group, Present
Phone
(868)668-8471, (868)292-3326
Personal Information
Title: Business Operations Assistant II
References
Ms. Arlene Collis, Director of Economic, Research, Policy and Planning Division, Ministry of Public Utilities, 762-1247
Ms. Debby Rogers, Director , Human Resource Services , Ministry of Public Utilities 468-1377
Timeline
Human Resource Department- Business Operations Assistant II
08.2019 - Current
Business Operations Assistant 1,ERPPD
Ministry of Public Utilities
01.2016 - 08.2019
Clerical Assistant
Electrical Inspectorate Division
09.2015 - 01.2016
Field Experience at the Rebirth House
09.2012 - 06.2013
Reap Committee
Ministry Of Public Utilites
Human Resource Department- Pension and Leave Unit
MBA - Business Administration And Management
Arthur Lok Jack School Of Business
BSc Behavioral Science - Human Resource Management
The University of The Southern Caribbean
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