Shakira Scanterbury
Port Of Spain
Summary
Highly organized and results-driven Administrative Assistant with a strong foundation in administrative support, office management, and project coordination. Experience in streamlining office operations, managing schedules, and providing exceptional support to executives and teams. Skilled in office software, communication, and data management, with a proven track record of enhancing workflow efficiency, improving document organization, and delivering high-level administrative support. Adept at problem-solving, multitasking, and maintaining confidentiality in fast-paced environments. Ready to contribute strong organizational, leadership, and communication skills to ensure the smooth and efficient operation of your organization.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Business Operations Assistant 1
Ministry of Education
Port Of Spain
04.2023 - Current
- Maintains file register and filing system in keeping with established system and procedures.
- Receives, records, sorts and routes incoming and outgoing correspondence and other documents
- Prepares Punctuality and Regularity for staff members
- Provides Secretarial Services
- Generates a wide variety of documents such as letters, memoranda, minutes, reports, and spreadsheets utilizing appropriate software.
- Attends to queries and ascertains the business of callers and visitors and guides them accordingly
- Operations standard office equipment such as photocopiers, scanners, facsimile machine and binders.
Administrative Assistant
Ministry of Labour OJT
Point Fortin
04.2021 - 04.2023
- Manage calendars, schedule meetings, and coordinate travel arrangements.
- Prepare and distribute reports, presentations, and correspondence.
- Maintain office supplies, handle inventory, and ensure a well-organized workspace.
- Act as the first point of contact for internal and external inquiries.
- Handle phone calls, emails, and written communications professionally.
- Foster relationships with clients, vendors, and team members.
- Maintain accurate records, databases, and filing systems.
- Process invoices, expense reports, and financial documents.
- Ensure confidentiality and proper handling of sensitive information.
- Utilize Microsoft Office Suite, Google Workspace, and project management tools.
- Assist with HR functions such as onboarding new employees and updating records.
- Improve office procedures to enhance productivity and workflow.
Tool Crib Attendant
Relability Maintenance Service Company Limited
Point Fortin
09.2017 - 01.2021
- Maintain, issue, and track tools, equipment, and supplies for production staff.
- Conduct inventory management, including ordering, restocking, and tracking tool usage.
- Inspect tools and equipment for wear and damage, coordinating repairs or replacements.
- Maintain accurate records of tool distribution using inventory management systems.
- Ensure compliance with safety regulations and proper tool handling procedures.
- Assist workers in locating and selecting appropriate tools for tasks.
- Organize and maintain the tool crib for efficiency and accessibility.
- Collaborate with maintenance and purchasing teams to ensure tool availability.
- Perform routine cleaning and minor repairs on tools and equipment.
Education
Bachelor of Arts - Business Administration (First class Honours)
University of Hertfordshire
10.2022
Associate Degree - Management (Honours)
UWI School of Business And Applied Studies Trading As
11-2020
High School Diploma -
Vessigny Secondary School
Vessigny Village La Brea06-2017
GED -
Vessigny Secondary Secondary School
Vessigny Village La Brea06-2015
Skills
- Strategic Planning
- Budget Management
- Creative problem solving
- Data Analytics
- Graphic Design
- Microsoft Office Suite( Word, Excel, PowerPoint)
- Report Writing and Presentation Skills
- Social Media Management
Certification
- Warehouse and Inventory Management
- Stage and Production Management Sound & Lighting Design Certificate
- Effective Speaking for Business Students Certificate
Timeline
Business Operations Assistant 1
Ministry of Education
04.2023 - Current
Administrative Assistant
Ministry of Labour OJT
04.2021 - 04.2023
Tool Crib Attendant
Relability Maintenance Service Company Limited
09.2017 - 01.2021
Bachelor of Arts - Business Administration (First class Honours)
University of Hertfordshire
Associate Degree - Management (Honours)
UWI School of Business And Applied Studies Trading As
High School Diploma -
Vessigny Secondary School
GED -
Vessigny Secondary Secondary School
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