SHIRZELLE C. MARCHAN
Penal
Summary
Technical Assistant with over 15 years of cumulative experience in the areas of business administration, purchasing, payroll accounting and document control with exposure to fields such as customer service, hospitality, and construction. With the opportunity to work in different fields, it has contributed towards my ability to excel in a fast paced, deadline-driven office environment and to work alongside people of diverse levels and organizational ranks. Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
21
21
years of professional experience
Work History
Administrative Assistant
San Fernando Yacht Club
07.2020 - 05.2023
- Managed and maintained day-to-day operations of the
- Dockside Minimart and Gas Station
- Purchased orders and scheduled delivery for supplies which pertains to Dockside Minimart and Gas Station
- Reconciled and deposited cash on a daily basis for
- Dockside Minimart and Gas Station
- Collated timesheets for employees at Dockside Minimart and Gas Station
- Dealt with any queries or concerns at Dockside Minimart and Gast Station
- Maintained and ensured payments were collected from
- Members
- Prepared letters for members, suppliers, clients etc
- Prepared cheques for disbursements/payments to suppliers, contractors etc
- Assisted with verification of daily cash control sheets
- Assisted with maintenance and verification of daily petty cash withdrawals
- Generated payroll on a monthly basis
- Input daily entries of Dockside Minimart and Gas Station sales into QuickBooks Accounting Software
- Generated invoices on Peachtree Sage 50 Accounting
- Software for members
- Assisted with preparations for all club functions
- Processed purchase orders for Club’s Bar
- Maintained records of weekly stock taking for Dockside
- Minimart and bar.
Purchasing Clerk
Junior Sammy Contractor’s Limited
06.2017 - 07.2020
- Processed orders using Peachtree Sage 50 Accounting
- Software and scheduled deliveries for materials, equipment and services
- Ensured company inventory is maintained
- Maintained a filing system in the purchasing department
- Interacted with suppliers on a daily basis
- Utilized computerized data entry equipment and various word processing, spreadsheet and file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary
- Procured materials for projects such as Diego Martin
- Walkover, Chaguaramas Water Park, Mitsubishi Plant
- Atlantic LNG, The Sir Solomon Hochoy to Point Fortin
- Highway – Package A, B, NIDCO 5A, NIDCO 1C
- Contributed to team effort by performing other work as required or assigned.
Clerk
Carillion (Caribbean) Limited
01.2015 - 06.2017
- Compiled and collated hours for processing of payroll and maintaining of payroll information as required
- Ensured that payroll is accurate, complete, and properly approved by respective managers
- Prepared and maintained standard reports and queries
- Maintained a proper and functional filing system
- Worked closely with the HR Officer to ensure that all issues related to payroll were addressed and resolved in a timely manner
- Compiled reports from database on time and man-hours worked on a monthly basis
- Input data in a timely and accurate manner into the internal information system
- Prepared sourced data for computer entry by compiling and sorting information
- Performed general clerical functions such as sorted, and distributed mails
- Utilized computerized data entry equipment and various word processing, spreadsheet and file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary.
Payroll/Wages Clerk
Carillion (Caribbean) Limited
09.2012 - 03.2014
- Processed payroll on a fortnightly basis using the payroll software (HRp5)
- Inputted data on system of employees
- National Insurance Scheme (N.I.S) – Balance data, organized payments, ensured all employees have N.I.S numbers, and handled claims and queries
- Prepared correspondence to banks, The National
- Insurance Board and employees whenever necessary
- Balanced Master Summary (J.V.) for fortnightly payroll
- Provided labour cost reports to the commercial department every fortnight
- Managed the petty cash system for the company in the absence of the cashier.
Technical Assistant
Techint Engineering & Construction
04.2012 - 08.2012
- Took minutes of meetings (Internal, Client & Sub- contractors)
- Coordinated with document controller to upload minutes to documentum after it is reviewed
- Filed hard copies of minutes in relevant folders
- Printed revised drawings and filed revised drawings – Assisted all supervisors and superintendents
- Coordinated all subcontractors work permits documents
- Generated PPGPL’s Daily Reports from various sub- contractors’ daily reports & other internal information
- Filed hard copies of daily Reports & Field
- Communication
- Updated Weekly Reports – Assisted all management
- Took progress photos for Weekly Reports
- Updated Field Communication tracking list
- Updated Site Equipment Log – Assisted HSE
- Generated Surveillance Reports – Assisted QA/QC
- Performed any other general administrative duties when asked, such as document formatting, copying, printing and filing
- Prepared and updated excel file (Drug test, PLEA
- Orientation and contract)
- Updated daily manpower totals for Techint employees and Sub-contractors
- Updated man-hours for weekly report for Techint employees and Subcontractors
- Prepared orientation documents for submittal to
- PPGPL for approval
- Updated and maintained the PPGPL site entry access listing accordingly.
Timekeeper
Carillion (Caribbean) Limited
05.2008 - 12.2009
- Managed and maintained database on labour and man-hours worked on a weekly basis
- Compiled and collated reports from database on time and man-hours worked on a monthly basis
- Processed payroll on a fortnightly basis
- Addressed employees’ queries and concerns.
Payroll/Wages Clerk
Carillion (Caribbean) Limited
03.2008 - 05.2008
- Processed payroll on a weekly and fortnightly basis for all sites using the Payroll HRP5 software
- Completion of all NIS forms
- Daily entry of documents onto database e.g
- Employment forms, Payroll summary, updating of employee records
- Filing of all incoming documents.
Receptionist/Clerk
Carillion (Caribbean) Limited
01.2008 - 03.2008
- Received and directed all incoming calls
- Received, sorted, distributed, and filed all office documents
- Performed Daily entry of documents onto database
- Liaised with suppliers, clients, and visitors on a daily basis
- Issued cheques to clients, suppliers etc.
Document Controller
Carillion (Caribbean) Limited
05.2007 - 11.2007
- Performed Daily entry of all documents onto database
- Filed and organized office correspondence and project documents including administration, engineering, procurement QA and QC records
- Managed all quality records
- Generated all office correspondence
- Managed and maintained document transmittals for tracking purposes
- Distributed and collated information to and from all respective departments
Document Controller
Carillion (Caribbean) Limited
11.2005 - 07.2006
- Performed daily entry of all documents onto database
- Generated all office correspondence
- Prepared material requisitions for purchases
- Filed all project documents including administration, engineering, procurement QA and QC records.
Clerk (Trainee)
Tateco (San Fernando) Credit
11.2004 - 10.2005
- Filed, copied and faxed all office documents
- Liaised with and assisted members on a daily basis
- Issued cheques to members.
Clerk
Feri-Kaizen Construction Limited
03.2003 - 12.2003
- Filed, copied and faxed all office documents
- Managed and maintained all office stationery
- Timekeeping
- Prepared weekly reports and minutes
- Generated all office correspondence and reports
- Processed bills, invoices etc.
Insurance Agent
British American Insurance Company
08.2002 - 02.2003
- Identified prospective clients through leads and referrals
- Scheduled client meetings
- Performed follow-up calls as needed
- Advised on insurance coverage
- Prepared insurance proposals
- Completed requirements and submitted to underwriters.
Education
University of the West Indies (School of Continuing
undefined
Open Bible High School
Southern Community College
Business Administration, International Business Marketing
School of Higher Education And Learning
Certificate in Sourcing and Procurement - undefined
Synergy Training Institute
Certificate & Diploma 1 -
Association of Business Executives (ABE)
Skills
- Computer Skills:
- Microsoft Word, Microsoft Excel, Microsoft Access
- Sales Plan Implementation
- Data Collection
- Excel Spreadsheets
- Employee Timesheet Processing
- Coordination
- Customer Service
- Internal Communications
- Records Management
- Team Bonding
- Spreadsheets
- Back Office Operations
- Complex Problem-Solving
- Reading Comprehension
- Critical Thinking
- Recordkeeping
- Database Administration
- Database Organization
- Data Management
- Staff Management
- Office Equipment Maintenance
- Mail Management
- Correspondence Writing
- Customer and Client Relations
Timeline
Administrative Assistant
San Fernando Yacht Club
07.2020 - 05.2023
Purchasing Clerk
Junior Sammy Contractor’s Limited
06.2017 - 07.2020
Clerk
Carillion (Caribbean) Limited
01.2015 - 06.2017
Payroll/Wages Clerk
Carillion (Caribbean) Limited
09.2012 - 03.2014
Technical Assistant
Techint Engineering & Construction
04.2012 - 08.2012
Timekeeper
Carillion (Caribbean) Limited
05.2008 - 12.2009
Payroll/Wages Clerk
Carillion (Caribbean) Limited
03.2008 - 05.2008
Receptionist/Clerk
Carillion (Caribbean) Limited
01.2008 - 03.2008
Document Controller
Carillion (Caribbean) Limited
05.2007 - 11.2007
Document Controller
Carillion (Caribbean) Limited
11.2005 - 07.2006
Clerk (Trainee)
Tateco (San Fernando) Credit
11.2004 - 10.2005
Clerk
Feri-Kaizen Construction Limited
03.2003 - 12.2003
Insurance Agent
British American Insurance Company
08.2002 - 02.2003
University of the West Indies (School of Continuing
undefined
Open Bible High School
Southern Community College
Business Administration, International Business Marketing
School of Higher Education And Learning
Certificate in Sourcing and Procurement - undefined
Synergy Training Institute
Certificate & Diploma 1 -
Association of Business Executives (ABE)
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