Sunita Balchan-Dabee

• Provided clerical support through data entry, document management, email correspondence, and operating of office equipment.
• Assisted in the processing of Arrears for Monthly Paid Officers.

1.Processing of sick/casual and Vacation leave

2.Preparation of Time Book for Daily Rated Officers

3. Memos to HR on a monthly basis-Return of Personnel,

Late Arrival of Minutes prepared on behalf of AO II for Disciplinary Unit, Letters to Officers on Arrival, Prepared on behalf of AO II for officers and for Disciplinary Unit, Forwarding any correspondence from Maintenance Division Head Office and Districts.

4.Maintains Filing System-Ensures filing system is organized and creates files according to Ministry of Works and Transport Regulations and guidelines

5. Procurement of Goods And Services- Liaises with Procurement Clerk for ordering of Stationery and Toiletries for distribution to districts offices, Prepare Requisition order, Prepares invoice Orders to distribute to Suppliers, Receive Stock and Delivery Notes/Invoices for payment in accordance with Accounting Policy and Procedures of Ministry of Works and Transport

6. Verifies Fuel and Lubricant

chits before submission to the Accounts Section for payment

7.Maintains Balance of Store room

1.Attends to Customers/Prepare necessary documents

2.Delivers Identification Cards

3.Photographs Registrants

4.Records transactions in relevant Ledgers

5.Reconciles unit Registers with list of Electors

6.Affixes photographs on registration records

7.Inputs Data online

8.Scans photographs and signature strips

9. Files,Extracts registration records

10.Updates Integrity system